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Discount Tire · 2 weeks ago

Portfolio Management Assistant Manager

Scottsdale, AZ

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

Discount Tire is a well-established company with over 60 years of growth and is looking for qualified individuals to join their team. The Portfolio Management Assistant Manager will oversee the project portfolio for an assigned business segment, participating in strategy development, managing a high-performance project management team, and ensuring the delivery of critical enterprise investments.

AutomotiveLogisticsRetail

Hiring Manager

Drew VanderWerf

Responsibilities

Promotes the Company Vision To be the BEST!

Lives and shares The Dream and philosophies and assists others to realize their dream; connects employees to Company vision and purpose

Participates in Project Management Office (PMO) recruitment, hiring, training, employee development and performance management

Communicates clear job expectations, goals and development opportunities to employees. Prepares employee development plans; recommends appropriate action to upper management. Conducts performance reviews. Regularly meets with employees in a one-on-one setting

Manages work schedules and performs time keeping activities. Monitors and adjusts employee workloads. Provides direction and feedback on the day-to-day activities of employees. Coaches and mentors employees. Serves as an escalation point for interpersonal and operational employee challenges

Monitors teams’ projects to ensure projects are delivered on time, within budget and to agreed quality level. Gathers, tracks and reports department attainment of Key Performance Indicators (KPIs) to upper management. Ensures teams deliverables are to the highest standards

Works collaboratively across departments to identify and resolve risks, conflicts and challenges, recommends resolution and implementing process improvements. Develops and maintains departmental governance procedures

Participates in development of PMO best practices, tools and templates and holds employees accountable for execution of these. Ensures Company procedures are followed, including the tracking and publishing of metrics

Ensure new methods and tools are researched and adopted by their team members

Provides steady leadership in the face of uncertainty, change, and aggressive deadlines

Ensures the highest level of Customer Delight by promoting and providing excellent customer service

Stays current on the latest industry technologies, trends, and strategies; brings forward solutions and serves as a Trusted Expert

Participates in Company management initiatives such as: meetings, conferences, and committees. Supports decisions made by Company leadership

Be aware of all work being performed relating to the IT Books of Business within their AOR and assists CIO Direct Reports, Engagement Managers in managing the Portfolio

Assist the CIO Direct Reports and Engagement Managers in the facilitation of the Portfolio strategic vision, execution, maintenance and quality assurance for enhancements, operational initiatives, projects and programs

Collaborates with CIO Direct Reports and Engagement Manager in forecasting activities on initiatives prior to a Project Manager being assigned

Manages AOR level risks, dependencies, contingency planning and ensures defined best practices are followed through all stages of the project and partnering with Engagement Manager to ensure smooth running of the assigned AOR

Facilitates the creation of project/program business cases, value outcomes, assumptions, risks, key success factors, and mitigation planning

Build and maintain a comprehensive milestone plan for the portfolio, based on the current plans of each project or program aligned with the Segment prioritization and Enterprise Strategic Alignment

Monitor overall progress of the portfolio, with particular focus on budgets, key milestones, resources, and dependencies

Report progress of the portfolio to senior management with specific emphasis on business outcomes/value delivery, efficient resource deployment, effective risk and issue management, scope, quality and cost changes, etc

Provides steady leadership in the face of uncertainty, change, and aggressive deadlines

Promotes collaboration and coordination across broad categories of stakeholders

Leads cross-functional meetings and fosters teamwork; drives escalation and resolution of issues. Participates in all project Leadership meetings for projects within the program

Monitor staff deployment to ensure individuals are effectively contributing to the organization while developing skills and gaining experience

Create and maintain individual development plans for the PMO staff involved

Address escalated resourcing issues with project manager and resource manager, as needed

Will continue to manage projects and perform all the duties of a Project Manager when needed

Ensures Discount Tire ’ s vendor management, procurement and sourcing procedures are followed

Maintains excellent relationships with all levels of the matrix organization

Co-ownership of Sponsor/Stakeholder Engagement Training and communication

Provides Program/Project Management consulting services as appropriate

Other duties as assigned

Qualification

Analytical SkillsProject ManagementLeadershipFinancial SkillsInterpersonal SkillsCustomer ServiceCultural AdaptabilityProblem SolvingCommunication SkillsFacilitation Skills

Required

This position requires a minimum of eight years progressive experience in Project and Program Management. Including managing large-scale complex projects

Must have demonstrated leadership ability, business acumen, and industry knowledge

Proven ability to build and lead integrated teams from various internal and external organizations across multiple sites

Adept at helping team members harness and develop strengths in pursuit of successful program outcomes

Ability to achieve broadly communicated objectives with a minimal amount of supervision

Ability to promote innovative ideas and accept the risks that are required to lead change

Ability to make decisions independently and to assume higher-level leadership responsibilities in critical situations

Strong analytical and financial skills

Ability to innovate under new and/or changing conditions

Proven problem-solving and decision-making skills

Effective consultative and influencing approach

Excellent interpersonal and communication skills, and proven ability to work effectively with all organizational levels

Ability to succeed in a dynamic matrix organization

Excellent facilitation and presentation skills

Cultural adaptability

Ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor and work well independently is essential

Customer service skills including the ability to manage and respond to different customer situations while maintaining a positive and friendly attitude

Maintaining confidentiality, treating others with respect and upholding Company values is key

This position requires a bachelor's degree or equivalent work experience in Project Management, Information Technology, Retail, Business Administration, or related field