Gannett Fleming · 1 month ago
Office Operations Team Lead
US-IL-Schaumburg
Full-time
Onsite
Mid, Senior Level
$60K/yr - $85K/yr
7+ years expGannett Fleming is a privately held AEC firm specializing in infrastructure consulting and design services. They are seeking an Office Operations Team Lead to manage administrative office functions and provide support to the Office Leadership and staff in their Schaumburg office.
ConsultingEnergyEnvironmental ConsultingFacilities Support ServicesFacility ManagementInfrastructureTransportationWater
Responsibilities
Maintain a welcoming, safe, and tidy office environment for clients, visitors, and staff
Manage company correspondence, including phone calls, emails, mail, and packages
Assist with timesheets and expense reports
Assist with travel, conference, and meeting arrangements
Order lunches and assisting with staff & client meetings
Review office vendor related expenses, process invoices and adhere to office budgets
Maintain office resources (space plans, furniture, supplies, office technology equipment, SharePoint Site)
Work with property management on office leasing matters, sustainability, security access, parking, and work order requests (i.e., HVAC, maintenance, etc.)
Support the Office Principal and be available / accessible for office business matters
Assist in internal and external communications and responding to routine inquiries from employees and external entities
Perform human resource duties working with supervisors/delegates on new hire orientation/workspace and termination tasks/decommissioning
Lead internal activities/events and compliance of the Employee Engagement & Citizenship Program (EECP)
Serve as the safety coordinator (update evacuation plans, organize safety trainings, order equipment) and crisis event administrative representative for supporting offices
Keep all office manuals and pertinent office documentation updated
Lead office sustainability programs
Assist with the growth of the Administrative Learning Program; serve as a presenter or as a subject matter expert
Participate in strategic initiatives
Provide remote support to an office(s) where administrative staff are not present
Manage and lead administrative staff
Qualification
Required
7-10+ years of progressive experience in office operations or facilities management
Management, supervisory and leadership experience
Experience working with top leadership levels and interpreting company strategic goals
Advanced customer service skills
Advanced written and verbal communication skills
Advanced in multitasking and prioritization
Advanced organizational skills and attention to detail
Advanced in Microsoft Office Suite/O365 applications
Ability to problem-solve and analyze data
Resourceful and proactive
High level of professionalism and discretion in business matters to handle confidential information
Ability to identify, analyze, communicate, and implement process improvements
Ability to work & support remotely
Preferred
Bachelor's Degree
Previous administrative experience within an AEC (Architecture, Engineering, or Construction Management) firm
Benefits
Hybrid (in-person and remote) work environment.
Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
Tax-deferred 401(k) savings plan.
Competitive paid-time-off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
Incentive compensation for eligible positions.
Company
Gannett Fleming
Gannett Fleming is a privately held AEC firm partnering closely with our clients on some of the toughest challenges facing our communities today—and into the future.
1001-5000 employees
H1B Sponsorship
Gannett Fleming has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (2)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
OceanSound Partners
2023-03-08Acquired
2023-03-07Debt Financing
2023-01-09Private Equity
Leadership Team
Art Barrett
Senior Vice President
Glen Hair
Sr. Vice President
Recent News
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