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Solutions3 LLC · 1 month ago

Cyber Training Operations Administrator

Wyckoff, NJ

Full-time

Hybrid

Entry, Mid Level

2+ years exp

Solutions³ LLC is seeking a highly organized and proactive Cyber Training Operations Administrator to support the planning, coordination, and execution of internal and external training programs and IT-based project initiatives. This role bridges training operations and project administration, ensuring course delivery runs efficiently and all moving parts remain aligned with schedule and stakeholder expectations.

Cyber SecurityInformation TechnologyIT Management

No H1B

U.S. Citizen Only

Responsibilities

Support IT project planning and execution through meticulous administration and tracking

Maintain and update project schedules, calendars, and deliverable timelines using Microsoft Project and other project tools

Track and report project time usage, burn rate, action items, and open issues

Prepare recurring status reports, weekly progress summaries, and executive-level documentation

Maintain project artifacts including Plans of Action, issue logs, risks, resources, and milestone activity updates

Coordinate project meetings, compile meeting minutes, and ensure follow-through on assigned tasks

Assist in resource scheduling across active training programs, course cycles, and internal IT projects

Manage full lifecycle of training coordination from scheduling to session delivery

Schedule training workshops, cohort cycles, planning meetings, and instructor sessions

Support communication with training participants, stakeholders, and internal teams

Coordinate instructors, facilitator logistics, and classroom/virtual room readiness

Maintain and distribute training materials, evaluations, agendas, and completion records

Track attendance, participant engagement data, class outcomes, and feedback metrics

Ensure all training initiatives remain on schedule, documented, and properly supported

Engage with training partners to order course materials, schedule instructors, or exam vouchers, etc

Support internship and apprenticeship programs as needed

Assist with the administrative side of the sales motion in pursuing training opportunities and workforce development grants, including, but not limited to: proposal support, opportunity tracking, and appointment setting as needed

Develop and format documentation such as agendas, status summaries, instructions, after-action reviews, attendance sheets, and completion certificates

Compile periodic reporting to management on class success, attendee participation, scheduling conflicts, and operational impacts

Serve as a liaison between project leadership, instructors, technical teams, and training participants

Ensure training and project communication remains clear, timely, and aligned with defined objectives

Qualification

Training CoordinationMicrosoft ProjectProject AdministrationStakeholder CoordinationDocumentation CreationOrganizational DisciplineDetail-Driven MindsetVirtual Classroom CoordinationSales Tracking CRMCommunication SkillsTime Management

Required

Must be a US Citizen

2+ years of directly relevant experience in project administration and training operations

Strong written & verbal communication, time management, organizational discipline, documentation creation, stakeholder coordination

Proficient in Microsoft Project, MS Office Suite, Outlook, Visio, documentation and reporting tools

Understanding of Microsoft Teams and the effective use of Teams channels

Ability to work under tight deadlines, shifting priorities, and multi-program environments

Detail-driven mindset focused on tracking, follow-through, and continuous process improvement

Bachelor's Degree in Business Administration, Communications; or Bachelor's Degree in Cybersecurity, Computer Science, IT Management, Computer Information Systems, or related degree; or Associates Degree in Business Administration or other related degree with 5+ years of relevant experience