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Simons Foundation · 3 days ago

Grants Administrator

New York, NY

Full-time

Onsite

Entry Level

$75K/yr - $80K/yr

2+ years exp

The Simons Foundation is dedicated to advancing basic science and mathematics, and they are seeking a Grants Administrator to provide administrative support for pre- and post-award activities within the Life Sciences portfolio. The role involves communication with applicants and grantees, managing grant processes, and ensuring compliance with foundation policies.

AssociationBiotechnologyEducationNon Profit

Comp. & Benefits

Responsibilities

Responds to inquiries from applicants, grantees, and institution administrators, translating complex grant requirements into clear, actionable guidance while clearly communicating SF policies and procedures. Exercises judgment in determining when to escalate issues

Runs the request for applications (RFA) processes for streamlined award types/RFAs, as needed

Aids in the creation and maintenance of all program templates

Reviews all letters of intent (LOI) and full application materials for compliance with SF policies and program requirements, directly requesting revisions from applicants as needed

Provides administrative support for internal and external grant reviews

Assists in conducting grantee due diligence

Monitors international grants for compliance; completes annual international award verifications and coordinates equivalency determinations

Assists with the processing of award letters and other notifications, and with activation of awards

Supports the grants management system (SAM) by troubleshooting user issues, assisting with onboarding and training of new users and maintaining award records

Manages the grant deliverables process, including sending reminders, tracking submissions, providing first tier review of deliverables and, in some cases, manages the final-tier review and approval of financial statements. Flags areas for review and works to resolve issues or escalate to the Senior Grants Manager

Manages the award closeout process

Coordinates directly with internal program and scientific managers throughout the grant life cycle

Prepares deliverable and portfolio analysis reports as needed

Contributes to the development, organization, and ongoing refinement of grants team policies, processes, and SOPs; continuously evaluates existing procedures and collaborates with the Senior Grants Manager to recommend improvements

Actively manages competing priorities to balance responsibilities and complete assignments in a timely fashion

Performs any other duties or tasks as assigned or required

Qualification

Grants managementCommunication skillsMicrosoft SuiteOrganizational skillsTraining materials creationSmartSimple knowledgeAttention to detailTime managementInterpersonal skillsDecision making