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PATH (People Acting to Help), Inc. · 2 days ago

Fiscal Program Coordinator

Philadelphia, PA

Full-time

Onsite

Mid Level

3+ years exp

PATH (People Acting to Help) Inc. is a comprehensive Community Behavioral Health and Intellectual Disability Center dedicated to helping individuals achieve a more independent and fulfilling life. The Fiscal Program Coordinator is responsible for managing client accounts, ensuring compliance with fiscal regulations, and overseeing financial documentation and reporting for the organization.

AdultChildrenEmploymentHealth CareHospitalMedicalMental HealthNon Profit

Culture & Values

Responsibilities

Assure compliance with all regulations, most notably Chapter 6400 and Chapter 6100 as they pertain to fiscal requirements for individuals served in our residential program

Maintain a current and necessary fiscal file, including but not limited to the Room and Board Agreement, Social Security Administration award letters, medical assistance required documentation and all necessary supporting financial documentation including bank statements and income/expenditure transactions for annual recertification and licensing

Maintain tracking system to review and analysis Residential Financial Files monthly for accuracy and any fiscal irregularities are resolved and report any fiscal irregularities to your supervisor

In accordance with 6100 regulations in coordination with the CLA department complete a Supplemental Security Income (SSI) application and support the appeal to assure compliance with regulations

On an as needed basis and consistent with 6100 regulations complete Low-Income Home Energy Assistance Program (LIHEAP), rent rebate and Supplemental Nutrition Assistance Program (SNAP)

Establish and manage individual online portal profiles for application and management of benefits such Social Security Administration (SSA), Medical Assistance (MA), and SNAP, etc

Electronically submit Medical Assistance documentation to ensure individuals are successfully enrolled and maintained with regard to their MA status

Maintain a tracking system of anticipated renewal dates for MA benefits

Update and management Rep Payee Consolidated Client File and provide weekly updates to CLA and Fiscal Management

Prepare for and participate in routine audits and annual licensing review of financial records

Participate as needed in individual reviews with outside monitoring agencies

Meet with Social Security Administrative representatives on behalf of Rep-Payee needs at local SSA branch as needed

When necessary, participate in in-person redeterminations and other meetings at local County Assistance Office and/or Office of Long-Term Services

When necessary, participate in court mandated appointments related to MA renewals

Work with Non-Rep Payee to finalize and address MA Certification and HUD Recertification requirement needs

Visit residential sites, on an as needed basis, to support the client in completing MA renewal and HUD Recertification paperwork

In coordination with CLA staff, assure that a signed Room and Board agreement is obtained prior to or upon admission to the CLA residential program. This may require working with HUD Coordinator to ensure compliance with HUD Regulations if the Client will reside in a HUD Subsidy Home

Responsible for updating Room and Board agreement on an annual or as needed basis to ensure compliance with all requirements. This includes staying on top of income limits/changes that could impact Room and Board

Assure that residential individuals are not overcharged for Room and Board expenses (in keeping with 6100 regulations) and working with the Fiscal Department to support and reimburse the residents for therapeutic or hospital leave

Communicate with 3rd party representative payees about Room & Board Contracts, required documentation, and ongoing payments

Process expenditure requests for use of funds from Representative Payee Accounts. Coordinate directly with Fiscal Analyst on availability of funds and track related receipts

Prepare and facilitate training on CLA Fiscal Standard Operation Procedures and recommend retraining of individual staff or sites on an as needed basis

Provide continuous feedback on the effectiveness of CLA Fiscal Standard Operating Procedures and make recommendations for changes as needed

Manage and track status of program-issued spending cards, gas cards, and other credit card accounts

Audit weekly site purchases and reconcile receipts in online portal

Oversee reconciliation of Representative Payee bank accounts

Prepare weekly book balance reports for CLA

Complete and submit Representative Payee Reports for the Social Security Administration

Work with CLA AD Directors/ Supervisors to collect and submit pay statements from working individuals, for whom PATH acts as Representative Payee, and report information as required to Social Security Administration

Visit residential sites, on an as needed basis, to perform onsite audits of consumer funds and documentation on site

Actively participate as requested in individual budget planning meetings, and other department meetings

Work within the Fiscal Department to ensure the timely opening and closing of Representative Payee Accounts

Ensure burial reserve accounts remain active throughout the year

Open and close PA ABLE accounts and banking accounts as needed

Support PATH’s Fiscal Department in gathering HUD income verification information

Escalate concerns to resolve matters promptly

Be proactive and take responsibility for specific business functions

Meet regularly or as needed to address requests and concerns

Other duties as assigned

Qualification

Program coordinationNon-Profit accountingFinancial reportingClient financial servicesBookkeepingCommunicationProblem-solvingAttention to detailTeam collaboration

Required

Bachelor's degree in finance, Accounting, Economics, or Business Administration preferred but Associates Degree and 5 years specific experience in lieu of Bachelor's Degree

At least 3-5 years' specific experience or equivalent combination of education and experience, in program coordination of benefits, client financial services, bookkeeping financial reporting and analysis, Non-Profit accounting and compliance experience preferred

Driver's License and vehicle required