Goodwill of Southwestern Pennsylvania · 1 month ago
Executive Assistant to President and CEO
Pittsburgh, PA
Full-time
Onsite
Mid, Senior Level
$75K/yr - $85K/yr
3+ years expGoodwill of Southwestern Pennsylvania is a nonprofit organization that funds job training, education, and other community programs. They are seeking an Executive Assistant to provide primary administrative and strategic support to the President & CEO, managing communications, scheduling, and facilitating relationships with stakeholders.
Non Profit
Responsibilities
Support the CEO’s internal and external relationships by preparing talking points, managing stakeholder communications, and ensuring timely, accurate follow-up
Coordinate CEO travel, speaking engagements, and external commitments, ensuring meticulous planning and seamless execution
Serve as the CEO’s primary administrative partner, coordinating workflows, tracking follow-up items, and ensuring that executive directives are implemented effectively across the organization
Coordinate all Board and Committee meetings, including scheduling, logistics, agenda development, and preparation of briefing packets aligned with the CEO’s directives
Maintain Board records, bylaws updates, and governance documentation, ensuring the CEO has ready access to needed information
Draft, refine, and distribute communications, talking points, and executive messages that accurately reflect the CEO’s voice and strategic priorities
Ensure that confidential files, records, and documents are organized and maintained to support the CEO’s decision-making
Be knowledgeable of and follow all applicable regulations, procedures and policies for Goodwill of SWPA as the employment sites, including but not limited to attendance, training requirements, and safety policies and procedures
Support the President & CEO by remaining informed of organizational and departmental initiatives, policy updates, and procedural changes, and ensuring accurate communication and alignment within the Executive Office
Draft, edit, and produce high-quality correspondence, presentations, reports, and communications on behalf of the CEO using advanced Office tools and AI-enabled technologies
Qualification
Required
Associates degree in Human Resources, Business Administration, or a related field plus 6+ years of professional experience in the areas outlined below OR
Bachelor's degree in Human Resources, Business Administration, or a related field plus 4+ years of professional experience in the areas outlined below OR
Master's degree in Human Resources, Business Administration, or a related field, plus 3+ years of professional experience in the areas outlined below
Experience providing high-level administrative or executive support to senior leadership (Director level or above) in a complex or fast-paced environment
Demonstrated ability to manage complex, dynamic calendars, competing priorities, and high-volume communications for a senior leader
Proven experience in managing or mentoring HR professionals, with the ability to guide and develop team members
Proven ability to handle confidential and sensitive information with discretion, sound judgment, and professionalism
Experience with project coordination or project management, including tracking deadlines, deliverables, and stakeholder communication
Exceptional communication, interpersonal, and leadership skills with a focus on collaboration and problem-solving
Experience supporting a senior leader across a high volume of competing deadlines, requiring exceptional organization, attention to detail, and follow-through
Advanced proficiency in Microsoft Office applications, including preparing polished reports, presentations, and executive-ready documents
Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI, and PA PATCH)
Notary (After Hire)
Preferred
Direct experience supporting a President, CEO, Executive Director, or C-suite executive
Experience with project management systems (e.g., Asana, MS Planner, Monday.com, Smartsheet)
Experience interacting with external stakeholders, such as community partners, funders, donors, or public officials
Experience in a non-profit, human services, education, or mission-driven organization a plus
Benefits
Medical coverage
Retirement plan
Confidential support through our Employee Assistance Program
Company
Goodwill of Southwestern Pennsylvania
Goodwill of Southwestern Pennsylvania is a non-profit human service organization that helps people overcome barriers to employment.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Patricia Trainer
Chief Operating Officer/Chief Compliance Officer
Recent News
Seattle TechFlash
2025-08-29
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