Carnegie Mellon University · 1 month ago
Senior Administrative Coordinator - Office of the Vice President for Research - ICARM
Pittsburgh, PA
Full-time
Onsite
Mid, Senior Level
3+ years expCarnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. The Senior Administrative Coordinator will support institute programs, events, communications, and logistics for the Institute for Computer-Aided Reasoning in Mathematics (ICARM), acting as the primary administrative liaison and managing various administrative tasks.
EducationHigher EducationUniversities
Responsibilities
Act as the primary administrative liaison between ICARM, the Office of the Vice President for Research, CMU departments, and external partners, efficiently resolving inquiries and escalating complex issues as necessary
Provide comprehensive administrative support for all leadership meetings, including scheduling, drafting agendas, preparing communication materials, taking official minutes, and managing follow-up logistics
Plan and execute logistical coordination for all ICARM events (summer schools, workshops, conferences, and collaborative visits), including space reservations, vendor coordination, catering, and on-site support
Manage application processes, travel arrangements, and visa/immigration processing for all incoming staff, faculty, and visitors
Submit expense reimbursements, ensuring compliance with all university policies
Draft and issue official invitation letters and comprehensive instructions to all event participants and visiting scholars
Manage and maintain the Institute’s presence, including managing official calendars, website content, newsletters, and social media channels
Other duties as assigned
Qualification
Required
High School Diploma, Bachelor's degree preferred
3-5 years of administrative or program coordination experience—preferably in academia or a research setting
Excellent organizational and communication skills, with the ability to manage multiple responsibilities
Proficiency with standard office applications; familiarity with website content management or event systems a plus
Initiative, adaptability, and a willingness to embrace diverse tasks in a compact, collaborative team
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered
Successful background check
Benefits
Comprehensive medical, prescription, dental, and vision insurance
Generous retirement savings program with employer contributions
Tuition benefits
Ample paid time off and observed holidays
Life and accidental death and disability insurance
Free Pittsburgh Regional Transit bus pass
Access to our Family Concierge Team to help navigate childcare needs
Fitness center access
Company
Carnegie Mellon University
Carnegie Mellon University is a private research university that offers degrees in technology, arts, and various other fields.
5001-10000 employees
H1B Sponsorship
Carnegie Mellon University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (131)
2024 (131)
2023 (149)
2022 (132)
2021 (120)
2020 (99)
Funding
Current Stage
Late StageTotal Funding
$488.58MKey Investors
ICANNAppalachian Regional CommissioneBPF Foundation
2025-05-29Grant· $0.45M
2024-09-05Grant· $0.5M
2024-08-29Grant· $0.05M
Leadership Team
Amy Coutu
Assistant Vice President, Enterprise Applications
Chirag Patel
Adjunct Professor
Recent News
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2025-12-29
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