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lululemon · 2 weeks ago

Executive Assistant II | Technology

Seattle, WA

Full-time

Hybrid

Senior Level

$64K/yr - $84K/yr

7+ years exp

lululemon is an innovative performance apparel company that focuses on creating positive change and a healthier future. The Executive Assistant II plays a vital role in supporting the Executive Team by managing schedules, coordinating meetings, and handling confidential information, while also ensuring effective communication within the department.

ApparelE-CommerceFitnessLifestyleSporting GoodsWellness

Comp. & Benefits

No H1B

Responsibilities

Display great business acumen and maturity in role

Daily collaboration and communications with the EA team

Coordinates Executive’s calendar and contacts and according to allowed authority manages Executives email; prioritizing time-sensitive emails and email file management

Coordinates and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for Tech resources and refreshments in support of efficient meeting facilitation

Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority

Acts as a communications liaison with Department, and dept EA Team as required

Prepares briefing notes and minutes of meetings, as required

Provides Executives with documentation needed for meetings and correspondence with the business

Delegates and follows up on action items that fall within realm of responsibility

Maintains confidential information for the business, team and leadership and ensures information is handled appropriately

Coordinates C-Suite level travel, complex multi-leg travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan

Responsible for accurate and timely financial management including: Executive expenses, raising purchase orders, paying invoices in accordance with payment terms, approval of department expenses, including the review of employee expense claims for accuracy and adherence to policy on behalf of Executive

Operates with ‘Executive partnership’ mindset and drives proactive business planning

Supports space planning needs for department growth

Special Projects as assigned by Executive

In partnership with P&C, owns and oversees onboarding of incoming Senior Executives and new members of their Leadership Team

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointExecutive support experienceBusiness acumenPublicly traded company experienceConfidentialityResilienceCollaborationAdaptabilityDecision MakingStrategic Thinking