WVUH Specialty Pharmacy & Home Infusion ยท 2 months ago
Oncology Data Specialist - Certified
United States
Full-time
Remote
Mid Level
3+ years expWVUH Specialty Pharmacy & Home Infusion is seeking an Oncology Data Specialist to manage Cancer Registry data, focusing on data collection and quality reviews. The role involves case identification, data abstraction, and reporting on tumors while ensuring compliance with HIPAA regulations.
Hospital & Health Care
Responsibilities
Apply knowledge and reporting guidelines set by Standard Setters, the Hospital (WVU Registries) and State to identify all reportable tumors and malignancies. Record reportable cases into the Suspense system
Identify non- Reportable cases, mark them as non-reportable in the database, document decision-making and provide reasons not reportable
Utilize cancer data collection principles to examine relevant information from medical records
Extract all relevant information including but not limited to patient demographics, tumor characteristics, treatment modalities (from Surgery, Medical Oncology, Radiation Oncology, Palliative, and other disciplines, pathology details), pathology, labs, genetic profiles, and other outcomes from internal and external (outside Hospitals) sources
Assign codes to the extracted data based on established coding systems (STORE, SEER, ICD-0) ensuring that you adhere to guidelines established by standard setters, Hospital, and regulatory bodies to ensure consistency and compliance with reporting guidelines
Complete and verify staging to ensure it meets American Joint Commission on Cancer (AJCC) Tumor Node Metastasis (TNM) guidelines
Summarize patient experience from diagnosis to survival or expiration per guidelines set in Hospital (WVU Registries) text documentation policy for uniformity and consistency in data collection
Verify the accuracy of collected data to maintain high data quality and reliability and to ensure that you meet 90% quality threshold set by the Hospital (WVUCI Registries)
Meet abstract productivity standards set by the Hospital (WVUCI Registries) and the State
Monitor and update vital status, cancer status, cancer recurrences and any additional relevant information utilizing all available medical records (internal or external), phone contacts, physician letters, other cancer registries and other agencies as appropriate
Conduct quality reviews on assigned sites periodically especially if you identify areas of improvement
Conduct Peer quality reviews when assigned
Conduct Not Reportable audits when assigned to ensure that all reportable cases are captured
Conduct other assigned quality reviews
Conduct reviews and monitor Commission on Cancer (CoC) Quality Improvement Measures for assigned cases and document compliance status in WVU Registries shared excel database. Update abstract if applicable for compliance
Participate in Cancer committee meetings and accreditation surveys if requested
Retrieve and analyze data for statistical analysis and reporting to stakeholders. Reports include but are not limited to treatment patterns, survival trends, diagnostic trends, in/out migration, population analysis, and Hospital case volumes
Generate electronic data reports for research as requested by administration, physicians, and research projects
Participate and completes all special studies required by the commission on cancer
Required to attend all team meetings unless out of work due to PTO and have approved absence due to other circumstances
Promote and contributes positively to the teamwork of the department by volunteering to assist co-workers, contributing ideas and problem solving with co-workers
Participates in planning, implementing change, maintaining, and improving productivity through attendance and participation in staff meetings, committees, task forces, projects, and discussion with manager
Participate in continuing education activities annually to meet ODS-C credential and Commission on Cancer Requirements
Qualification
Required
Associate degree
Oncology Data Specialist credential (ODS-C) with required CE's maintained with annual renewal of credential
Preferred
Graduate of Health Information Technology (HIT)/Health Information Management or equivalent program AND three (3) years of abstracting experience
Cancer Registry Management Program AND Two (2) years of abstracting experience
RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator), or RN (Registered Nurse)
Three (3) years of experience preferable in a hospital Registry performing data collection activities including Case finding, Abstracting and follow up
Experience using Registry resources including AJCC Staging system, STORE (Standard Oncology Registry Entry), NCCN treatment guidelines, Solid Tumor Rules, SEER Summary Stage, SEER Grade Manual, SSDI (Site Specific Data items) as well as knowledge of all Cancer Registry Standard setters' regulations especially Commission on Cancer
Experience and knowledge of principles of malignant and reportable diseases including procedures, medical terminology, and disease process and treatments modalities
Experience conducting data quality reviews
Company
WVUH Specialty Pharmacy & Home Infusion
WVUH Specialty Pharmacy & Home Infusion
51-200 employees
H1B Sponsorship
WVUH Specialty Pharmacy & Home Infusion has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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2025 (9)
2024 (11)
2023 (9)
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2021 (7)
2020 (6)
Funding
Current Stage
Growth StageCompany data provided by crunchbase