Admin - Administrative Assistant jobs in United States
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Helix Traffic Solutions, LLC · 1 month ago

Admin - Administrative Assistant

positionWest Palm Beach, FL
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level

Helix Traffic Solutions, LLC is a national leader in traffic control and work zone safety, focused on delivering smart solutions for infrastructure safety. The Administrative Assistant role involves providing clerical support, managing employee documentation, and assisting with scheduling and administrative projects to help achieve operational goals at the field site.

Public SafetyTransportation

Responsibilities

Answers incoming phone calls and direct to appropriate team members
Greet all visitors and employees
Orders and maintains inventory of office supplies and company equipment for the field site
Assists with filing, faxing, and copying miscellaneous paperwork
Collects field data and generates weekly reports for the management team
Oversee maintenance of fleet repair, recall, oil change lists, and notify management of repairs
Maintain fleet records, titles, registrations, both digital and physical for the field site
Updates the employee handbook and truck books as directed from management
Maintain employee roster database, TCR updates, and spreadsheets
Assist with Billing team and back up Scheduling/Ticketing as needed
All other duties within scope as assigned by Branch Manager

Qualification

Clerical supportInventory managementData collectionSchedulingCommunication skillsAdaptabilityTeam collaboration

Required

Clerical support experience
Ability to oversee employee roster
Organizational skills for maintaining documentation
Experience facilitating routine fleet repairs
Ability to assist with scheduling and conducting interviews
Proficient in filing, faxing, and copying paperwork
Ability to collect field data and generate reports
Experience maintaining fleet records, titles, and registrations
Ability to update employee handbook and truck books
Experience maintaining databases and spreadsheets
Ability to assist with billing and scheduling as needed

Company

Helix Traffic Solutions, LLC

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Helix Traffic Solutions is a traffic control and work zone management group.
location
Murfreesboro, Tennessee, USA
people-size1001-5000 employees
web-link
https://helixtraffic.com/

Funding

Current Stage
Late Stage
Total Funding
unknown
2021-08-17Acquired

Recent News

citybiz
Helix Traffic Solutions Acquires Highway Safety Services
2025-08-05
Rochester Business Journal
Bonadio’s investment banking team hits $1B in closed M&A transactions
2025-04-03
Company data provided by crunchbase