Insomniac Events · 2 weeks ago
Insomniac - Seasonal Production Coordinator (Procurement) 2025
San Bernardino, CA
Part-time
Hybrid
New Grad, Entry Level
$22/hr - $28/hrInsomniac Events is a leading producer of innovative music festivals and events worldwide. The Production Coordinator for Procurement will support the Procurement Department by managing purchase requests, coordinating vendor contracts, and analyzing cost-saving opportunities.
ConcertsMedia and EntertainmentMusicPerforming Arts
No H1B
Responsibilities
Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support
Partner with Procurement Dept. to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness
Coordinate all aspects of the vendor contracting process. This includes, but is not limited to, working with legal to secure a service agreement and insurance documentation, advancing credentials and site assets such as power and heavy equipment, booking supplemental labor as needed, scheduling install/strike dates, and ensuring timely receipt of invoices upon completion of services
Develop and maintain strong working relationships with new and existing vendors
Audit and submit invoices and purchase orders relating to current vendor deals and negotiations
Organize project details, schedules and spend data through excel spreadsheets and pivot tables
Ensure product and service quality remain paramount during all vendor discussions and negotiations
Other special projects and tasks as assigned as needed
Some travel may be required (economy)
Researches possible sources/suppliers for requested items, provides alternatives or substitutions when applicable, and assists internal requesters with select requirements.Gathers/reviews requests in various formats including technical drawings or schematics; evaluates total cost of ownership in cases where substitutions are beneficial to the organization and monitors savings on sourcing deals in accordance with established performance targets
Ensure all purchases align with design specifications, project budgets, and timelines
Qualification
Required
Proven ability to navigate through Excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.)
Ability to negotiate contracts across various production related categories
Excellent ability to communicate professionally and effectively, verbally and written
Must be incredibly organized and provide proof of effective time management skills
Must have previous purchasing or vendor relations experience
Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure
Extensive experience with managing multiple large-scale projects in a high stress role
Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication
Must be detail oriented with an analytical attitude
Preferred
Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus
OSHA-10 and Forklift Certification is a plus
Company
Insomniac Events
Insomniac, Inc. is an Entertainment company based out of Beverly Hills, Los Angeles, CA, United States probably best known for promoting EDC
Founded in 1993
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pasquale Rotella
CEO / Founder
Maureen Valker-Barlow
SVP Partnerships
Recent News
digitalmediawire.com
2025-10-03
Company data provided by crunchbase