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County of Los Angeles · 1 month ago

SUPERVISING ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS

Los Angeles County, CA

Full-time

Onsite

Senior Level

5+ years exp

The County of Los Angeles is addressing the homelessness crisis and is seeking qualified candidates for the role of Supervising Administrative Assistant III. This position involves supervising a team, managing departmental budgets, and providing expert analysis and recommendations on various administrative functions.

CommunitiesGovernmentNon Profit

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Supervises the activities of a team of subordinate administrative generalists engaged in front end analysis, development and preparation of departmental budgets and in the defense of budgets before the staff of the Chief Administrative Officer

Directs the control of appropriations within approved program; develops and justifies budget adjustments and periodic allocation changes

Conducts and supervises cost studies of major departmental programs and coordinates departmental cost control and costs analysis systems

Plans, develops and directs a comprehensive, department-wide management analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department

Participates fully in departmental program planning and providing expert advice and solving problems of financing and staffing

Directs the review and analysis of voluminous legislation and regulations which have a significant impact on the financing and operation of departmental programs; and makes recommendations on whether the department should support or oppose the proposed changes

Directs and implements extensive studies of program costs and revenue, selling study techniques and the need for studies to departmental management, and influencing line management to accept realistic budgetary standards

Develops and supervises departmental capital projects programs and long range facilities acquisition programs

Defends and attempts to persuade central staff agencies to accept and act upon recommendations once they have been approved by the department. Assumes, as assigned, responsibility for performing other specialized duties related to the overall management of the department

Supervises housekeeping functions of the department, such as accounting, supply and payroll, as needed

Qualification

Budget analysisSupervisory experienceCost controlManagement analysisProblem-solving

Required

Five years' experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel, two years of which must have been in a supervisory capacity

Two years' experience as a Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

General administrative staff capacity is defined as assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives

Specialized staff capacity is defined as staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field

Supervisory capacity is defined as providing direct administrative and technical supervision to include planning, assigning, and reviewing work of staff, evaluating employee performance, approving leaves of absence, counseling, and recommending discipline