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Gold's Gym · 2 months ago

Executive Administrator/Office Manager

Dallas, TX

Full-time

Onsite

Mid Level

Gold's Gym is an iconic and innovative pioneer of the fitness industry, seeking an Office Manager to support senior leadership. This role involves providing comprehensive administrative support to the Co-CEOs, managing schedules, and coordinating events while handling sensitive information with discretion.

FitnessHealth Care

Responsibilities

Assists the Co-CEOs with administrative tasks as required during the workday

Makes appointments and maintains calendars, schedules and arranges for meetings and makes extensive travel arrangements

Maintains and submits all expense reports for Co-CEOs

Maintains a digital filing system for records, reports and other documents

Transcribe, compose and prepare concise drafts of Senior Management meetings

Receives and screens visitor telephone calls and e-mails providing information and resolving complaints, which regularly require the use of good judgment and the interpretation of company policies and procedures

Assists events team with planning, logistics and on-site coordination of internal and external company events

Provides assistance and information to outside public

Researches, compiles and summarizes a variety of informational or statistical materials to create reports for the executive

Opens and reads the incoming mail for executive team and then prepares outgoing mail when necessary

Handles and processes sensitive company information and materials, exercising discretion and confidentiality

Provides general administrative support for special projects and initiatives as directed by executive leadership

Initiates correspondence independently for own signature or by appropriate management staff; reviews finished materials for completeness, accuracy, and format, compliance with policies and procedures

Organizes meetings by notifying participants, making room arrangements, preparing agendas and required informational materials; may attend such meetings, prepare minutes or report the outcome of such meetings

Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff

Orders office supplies and break room supplies for the office

Coordinates maintenance requests with building management