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JPI · 2 days ago

Supply Chain Commercial Lead

Dallas, TX

Full-time

Onsite

Senior Level

5+ years exp

JPI is one of the most active real estate developers and builders in the nation, committed to designing and developing exceptional multifamily communities. The Supply Chain Commercial Lead will manage subcontractor contracts, change orders, purchase orders, invoicing, and inventory management to ensure effective oversight and administration of contractual agreements throughout the project lifecycle.

Real Estate

Comp. & Benefits

Responsibilities

Manage Material Buyout/Contracting

Review and Validate materials bids against the plans, specifications and material take-offs

Obtain, evaluate and negotiate material pricing with vendors

Manage data entry within the purchase order process: creating PO’s, receiving, and issuing materials

Manage contract package creation and execution

Review and Validate Contract Documents and SOV's for each trade

Interview and Validate capabilities of each vendor

Set Up issuance of contracts on schedule

Responsibility to Meet all deliverables per timelines per the project startup checklist

Manage Contracts, Plan Changes, Change Orders

Provide materials costs for change orders

Oversee and support the Commercial Specialist in Sage

Verify change order costs are accurate and valid

Coordinate change orders with the Commercial Specialist to submit for review in Sage

Collaborate with the Precon Team and reach out to vendors for material costs on plan changes

RFI's will generate subcontractor change orders. The Commercial Lead validates pricing of the change order and coordinates with the Commercial Specialist to submit the change order through Sage and release materials

As ASI’s are released and RFI’s are produced the Commercial Lead will work with the Preconstruction team to ensure accurate QTO’s are provided. The Commercial Lead will reach out to vendors for pricing and submit for approval

Inventory Management Audits & Invoicing Alignment

Perform weekly audits to ensure the Supply Chain Operations team is receiving and issuing material

Work directly with the AP team to align between received material and invoiced material

Ensure materials are reconciled and PO’s are closed at the end of a project

Lead Project Close Out

Create Job Specific close out template

Ensure all PO's are reconciled and closed out for the project

Ensure that future billings are cut off from being billed to the project

Manage the warranty, O&M, as-builts and Procore documentation is uploaded by the milestone-validation lead

Expectations

Act as a representative and advocate of JPI’s culture and guiding principles

5 day (Monday-Friday) Physical Co-location

Daily Collaboration

Thorough knowledge of contracts and project financials

Manage Material Buyout/Procurement/Contracting

A minimum of 3 subcontractors per trade have submitted a SOW and a SOV bid for the project. The Commercial Lead is to validate, assess, negotiate and award subcontracts

The Commercial Lead works with the Commercial Specialist to set up Procore Correspondence and document all required contract documents. They also collaborate to set up Sage Sales Orders and Purchase Orders

Lead Project Close Out Process

The Commercial Lead is responsible for managing subcontractor warranty letters, O&M letters, as-built drawings, and Procore closeout documentation

The Commercial Lead is also responsible to ensure that financials are fully settled. PO’s are fully reconciled and closed

Policies, Forms, Templates & Reports

Buyout Log

Buyout Log Dashboard

Procore Correspondence Tools

SOV Templates

Sage Sales Order Job Aid

Sage Purchase Order Job Aid

Sage Change Order Job Aid

Sage Reports

Initiation Sheet / LOI Templates

Close out template

Non-essential Functions & Responsibilities

Other duties as assigned

Qualification

Contract managementInventory managementProcurement negotiationSage softwareProject managementMS Office proficiencyLeadership skillsCommunication abilitiesOrganizational skills