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Northwest Regional Education Service District · 1 month ago

Nestucca Valley District Office Manager

Hillsboro, OR

Full-time

Onsite

Mid Level

$19.93/hr - $23.69/hr

Northwest Regional Education Service District is seeking a District Office Manager to provide administrative support to the Superintendent and manage the district office operations. The role involves a variety of secretarial, bookkeeping, and administrative duties while ensuring effective communication and support across the district.

EducationService IndustryTraining

Responsibilities

Provides administrative assistance to the Superintendent; managing their calendar, responding to communication as appropriate and providing operational day-to-day support on their behalf

Manages the district office, phone, email account, conference room calendar, office supply inventory and district mail run

Supports the district office staff with administrative and confidential work in District Operations, Human Resources, and the Business Office

Composes, edits and prepares technical and complex documents, correspondence, special reports and material of a confidential nature

Human Resources document management support

Food Service meal count document support and site monitoring tracking

Oversee maintenance and compliance of District Emergency Handbook and procedures

Serve as point of contact for inter-district transfer student applications and tracking

Reconcile Superintendent credit card

Packing slip input support

Manage the credit card check out sheet

Manage and book district staff travel arrangements

Process volunteer and coach background checks ensuring approved volunteer list is up to date

Acts as initial responder to building level First Aid emergencies and coordinates with other staff to ensure proper steps are taken to ensure the health and safety of injured party; including administering first aid, calls to 911, coordinating with emergency responders, and/or providing medications as appropriate

Serves as primary contact and liaison between the district staff and students, teachers, parents, staff, district, and community. Answers district phone line and greets/welcomes visitors to the K8/NVSD District office

Processes facility use requests and manage facility calendar

Stores district injury and DHS reporting documentation

Plans, coordinates and executes school-wide staff appreciation events, and procures supplies and catering as needed for professional development

Successfully uses software and online programs to monitor and maintain essential records regarding students, personnel, accounting, work orders and other areas as required

Qualification

Office managementGeneral accountingKeyboardingRecord keepingFirst-aid knowledgeCultural sensitivityOrganizational skillsTime managementConfidentialityCommunication skills

Required

A minimum of a high school diploma or equivalent

Secretarial experience, including office management, administration and record keeping

Knowledge of general operation of a school district and the administrative assistant duties

Ability to interact in a positive and professional manner with students, staff, parents, community members, contractors, consultants and trades people, while demonstrating sensitivity to cultural, ethnic, gender and religious diversity

Ability to exercise confidentiality, diplomacy, and independent judgement

Keyboard and Word processing with speed and accuracy

General accounting skills

Knowledge or ability to learn about first-aid procedures and proper methods of dispensing medications

Excellent organizational and time management skills with the ability to accomplish multiple complex assignments under short timelines and with multiple interruptions

Ability to remain calm and supportive when dealing with difficult people or emergencies

Ability to take initiative and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail

Ability to quickly learn frequently used software and online programs used in the performance of job responsibilities, such as student records, personnel records, accounting, and purchasing