Gardner-Webb University · 1 month ago
Data & Records Specialist for Enrollment Operations
Boiling Springs, NC, Boiling Springs, NC, US
Full-time
Onsite
Entry Level
1+ years expGardner-Webb University is a private Christian institution located in Boiling Springs, North Carolina. The Enrollment Operations Data & Records Specialist will support the processing of admissions data and student records while providing technical and administrative support to the Director of Enrollment Operations.
Higher Education
Responsibilities
Enter, update, and maintain inquiry, applicant, and student data in Slate, Banner, and other University supported software, following workflows and procedures
Create and maintain student records, ensuring accuracy and consistency across systems
Assist with uploading, scanning, indexing, and verifying all incoming documents, including transcripts, test scores, recommendation letters, financial documents, and identification forms
Support the management of digital and physical student files, including file creation, organization, and secure storage
Log and track all incoming transcripts and academic records from mail, email, electronic exchange systems, and clearinghouse services
Review transcripts for completeness and clarity before forwarding to evaluators or admissions counselors
Ensure transcripts and sensitive academic documents are scanned accurately and linked to the correct student record in Slate
Assist in transcript matching and duplicate record resolution by using searches, queries, and Director-defined tools
Support the execution of Slate workflows, checklist updates, and application completeness processes
Monitor document completion statuses and alert admissions staff when student files are ready for review
Run routine queries and reports to support daily operations, communication flows, and application updates
Respond to admissions-related emails and inquiries directed to the operations inbox or assigned to the data team
Support the preparation and mailing of acceptance packets and other admissions correspondence
Assist with office support duties including document scanning, mail distribution, and filing
Work closely with Undergraduate and Graduate Admissions to ensure timely processing of materials
Support the Director of Enrollment Operations on special projects related to data integrity, cleanup initiatives, and cycle prep
Maintain effective communication with Technology Services, Financial Planning, Registrar, and other campus partners as needed
Qualification
Required
Bachelor's degree from a regionally accredited institution OR equivalent combination of education and related experience preferred
1–3 years of experience in data entry, records management, administrative support, admissions, or similar office environment
Strong attention to detail with the ability to maintain accurate, well-organized records
Proficiency with Microsoft Office (Word, Excel, Outlook)
Ability to learn Slate, Banner, and other University supported software quickly (training provided)
Excellent interpersonal communication skills (written, verbal, and email)
Ability to maintain confidentiality and handle sensitive student information responsibly
Strong organizational and problem-solving skills
Ability to work independently and collaborate within a team
Ability to manage multiple tasks in a fast-paced environment and adapt to changing priorities
Individual must have the ability and be licensed to operate a motor vehicle
Must be able to lift and transport up to 50 pounds
Company
Gardner-Webb University
Located in the North Carolina foothills, Gardner-Webb University is a private, Christian, liberal arts university that prepares students to become critical thinkers, leaders and servants in the global community.
201-500 employees
H1B Sponsorship
Gardner-Webb University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Doug Eury
Owner and CEO Eury Consulting Services, Inc.
Company data provided by crunchbase