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Bay Aging · 1 month ago

Weatherization Program Director

Urbanna, VA

Full-time

Onsite

Director/Executive

$90K/yr - $110K/yr

10+ years exp

Bay Aging is seeking a Weatherization Program Director to oversee all aspects of their Weatherization Assistance Grants. The role involves grant administration, compliance, and coordination with stakeholders to enhance energy efficiency for low-income households.

Elder CareHealth CareHomeless ShelterNon Profit

Responsibilities

Must be able to interpret and implement Federal and State Weatherization Assistance Program (WAP) Regulations and Compliance Standards

Responsible for working with Weatherization Staff and the Finance Director on the Submission of the Agency’s Annual Weatherization Grant Management Plan

Responsible for working with Weatherization Staff and the Finance Director on the Submission of all supporting documentation submission for the Agency’s Annual Fiscal Compliance Review

Responsible for working with Weatherization Staff in preparing for the Agency’s Annual Weatherization Technical Compliance Visit/Review

Work with Weatherization Staff to assure the Agency’s Sub-Contractors DPOR Licensing, Certifications, Insurance Coverages, and Sub-Contractor Standing Agreements remain up to date and in compliance

Work with Weatherization Staff to Oversee and Maintain Bay Aging’s DPOR Licenses; as well as the Weatherization Staff’s required DPOR Licenses and Certifications

Manage Annual Weatherization Contracts from Contract Signing through Contract Close-Out

Coordinate the Client Intake, Client Application, Energy Auditing, Weatherization Work Scheduling and Weatherization Work Quality Control Processes for the Agency’s Weatherization Grants

Lead the Weatherization Staff and Weatherization Sub-Contractors in meeting Monthly, Quarterly, and Annual Production Goals for the Agency’s Weatherization Contracts

Serves as a resource for Weatherization Staff, the Finance Director, and the Weatherization Sub-Contractors, concerning State and Federal Weatherization Regulations, Guidance, and Weatherization Work Minimum Standards

Review all Sub-Contractor Work Estimates; and Approve all Sub-Contractor Invoices upon completion of contracted out work

Oversee the Weatherization Staff to assure the timely submission of vouchers, approval of vouchers, and payments to Contractors and Vendors

Work with Weatherization Staff to assure the proper procurement of Weatherization Materials, Tools, Equipment, and Vehicles; necessary to complete the Agency’s Weatherization Jobs

Work with Weatherization Staff to maintain, track, and report on a monthly and annual basis, the Agency’s Weatherization Materials Inventory, in order to track monthly and annual Materials Costs

Work with the Weatherization Staff to assure the Agency’s individual Weatherization Jobs are properly reported in the State’s Weatherization Program (Hancock/Mint); from the point of initial Client Application, through the submission of the Completed Weatherization Job as part of a Monthly Invoice

Work with the Agency Finance Director on the timely submission of Monthly Invoices to the Department of Housing & Community Development, for reimbursement

Ability to obtain and display working knowledge of Microsoft WORD, Excel, Power Point, as well as the ability to learn and become proficient with the Federal and State Weatherization Program’s Hanock/Mint Weatherization Software Program, and the Virginia Department of Housing and Community Development’s CAMS Program

Ability to set goals, plan and manage multiple projects, budgets, cost, time, and teams working on ongoing projects

Qualification

Weatherization Grant ManagementFederalState RegulationsProject ManagementBPI CertificationMicrosoft Office SuiteVerbal CommunicationWritten CommunicationOrganizational SkillsCustomer Focus

Required

Must be able to interpret and implement Federal and State Weatherization Assistance Program (WAP) Regulations and Compliance Standards

Responsible for working with Weatherization Staff and the Finance Director on the Submission of the Agency's Annual Weatherization Grant Management Plan

Responsible for working with Weatherization Staff and the Finance Director on the Submission of all supporting documentation submission for the Agency's Annual Fiscal Compliance Review

Responsible for working with Weatherization Staff in preparing for the Agency's Annual Weatherization Technical Compliance Visit/Review

Work with Weatherization Staff to assure the Agency's Sub-Contractors DPOR Licensing, Certifications, Insurance Coverages, and Sub-Contractor Standing Agreements remain up to date and in compliance

Work with Weatherization Staff to Oversee and Maintain Bay Aging's DPOR Licenses; as well as the Weatherization Staff's required DPOR Licenses and Certifications

Manage Annual Weatherization Contracts from Contract Signing through Contract Close-Out

Coordinate the Client Intake, Client Application, Energy Auditing, Weatherization Work Scheduling and Weatherization Work Quality Control Processes for the Agency's Weatherization Grants

Lead the Weatherization Staff and Weatherization Sub-Contractors in meeting Monthly, Quarterly, and Annual Production Goals for the Agency's Weatherization Contracts

Review all Sub-Contractor Work Estimates; and Approve all Sub-Contractor Invoices upon completion of contracted out work

Oversee the Weatherization Staff to assure the timely submission of vouchers, approval of vouchers, and payments to Contractors and Vendors

Work with Weatherization Staff to assure the proper procurement of Weatherization Materials, Tools, Equipment, and Vehicles; necessary to complete the Agency's Weatherization Jobs

Work with Weatherization Staff to maintain, track, and report on a monthly and annual basis, the Agency's Weatherization Materials Inventory, in order to track monthly and annual Materials Costs

Work with the Weatherization Staff to assure the Agency's individual Weatherization Jobs are properly reported in the State's Weatherization Program (Hancock/Mint); from the point of initial Client Application, through the submission of the Completed Weatherization Job as part of a Monthly Invoice

Work with the Agency Finance Director on the timely submission of Monthly Invoices to the Department of Housing & Community Development, for reimbursement

Ability to obtain and display working knowledge of Microsoft WORD, Excel, Power Point, as well as the ability to learn and become proficient with the Federal and State Weatherization Program's Hanock/Mint Weatherization Software Program, and the Virginia Department of Housing and Community Development's CAMS Program

Ability to set goals, plan and manage multiple projects, budgets, cost, time, and teams working on ongoing projects

Must have demonstrated prior professional and/or field experience working with a Local/Regional Weatherization Assistance Program, which administers the U.S. Department of Energy's Weatherization Assistance Program; and the Virginia Department of Housing & Community Development's LIHEAP Weatherization Program

Must be proficient in verbal/written communication

Must be customer/client focused

Work well under the pressure of recurring deadlines

Attention to details and strong organizational skills

Establish and maintain effective working relationships with co-workers and community partners

Excellent verbal and written communication skills including ability to communicate effectively across multiple areas and levels

A minimum of an associate degree in the same, or related field; or a combination of at least 10 years of professional work experience at the local, regional, state, or federal government level

Must possess a valid driver's license