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The California State University · 1 month ago

Payroll/Personnel Transaction Analyst (2 Positions)

San Jose, CA

Contract

Onsite

Entry, Mid Level

$4,799/mo - $6,992/mo

2+ years exp

The California State University is seeking Payroll/Personnel Transaction Analysts to support payroll and personnel transactions for university employees. The role involves processing job transactions, auditing appointment paperwork, resolving personnel issues, and ensuring data integrity across systems.

EducationHigher EducationUniversities

Culture & Values

No H1B

Responsibilities

Processes all aspects of employee job transactions, in both PeopleSoft HR and the State of California payroll system (PIMS), in alignment with established policies and procedures

Audits and processes appointment paperwork for all categories of employees, encompassing new appointments, rehires, updates/corrections, ensuring compliance with contract provisions and policies

Researches, analyzes, and resolves personnel transaction-related issues ranging from routine to moderate complexity

Maintains data integrity and accuracy across all information systems and generates reports upon request

Identifies and corrects errors and discrepancies of personnel transaction documents and ensures that all information on the personnel transaction form is correct. Makes necessary adjustments to documents or returns them to initiating departments as required

Independently audits and rectifies errors and discrepancies in personnel/payroll transaction documents by cross-referencing records, communicating with employees, and verifying information with representatives from the State Controller's Office and CalPERS

Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices

Ensures completeness, accuracy, and timeliness of all operational functions within the unit

Reconciles the master payroll and any supplemental payroll received during the month to ensure pay and deductions are correct and the appropriate attendance certification has been obtained

Investigates and resolves incorrect payments by liaising with the State Controller's Office and/or preparing necessary corrective documentation. Conducts reviews and audits of monthly department and individual employee attendance reports to ensure adherence to established CSU and campus regulations

Computes employees' gross pay and deductions to determine their net pay, and facilitates the processing of salary advances in cases where a paycheck is unavailable or incorrect

Runs Pay Warrants: using CIRS, generates the Daily Payroll/Master Payroll Report of payments that have been issued by the State Controller's Office

Qualification

PeopleSoft HRCalifornia payroll system (PIMS)Payroll processingData integrityAuditing skillsSpreadsheetsCustomer serviceMulticultural awarenessCommunication skillsProblem-solvingDetail-oriented

Required

A bachelor's degree and/or equivalent training

Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred

Bachelor's Degree

Two years' experience working in an HR office or performing HR functions

Experience working with PeopleSoft HR and the State of California and/or the CSU Payroll System (PIMS)

Experience working with a high volume of diverse customers

Experience working with spreadsheets

Experience with OnBase

Experience analyzing and auditing employee data

Experience processing payroll in higher education

Benefits

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.

Company

The California State University

Glassdoor4.1

The California State University is the largest system of four-year higher education in the country, with 22 campuses, 56,000 faculty and staff and more than 450,000 students.

Founded in 1947

Long Beach, California, USA

10001+ employees