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Niyam IT · 1 month ago

Accounting & Administrative Assistant

Leesburg, VA

Part-time

Hybrid

New Grad, Entry Level

Niyam IT is a close-knit community dedicated to providing IT solutions for esteemed clients. They are seeking an Accounting and Administrative Assistant to support mail management, documentation, and expense report processing while maintaining confidentiality and professionalism in all assigned activities.

Artificial Intelligence (AI)Information TechnologySoftware

Growth Opportunities

Responsibilities

Mail Management and Documentation Support (40)

Retrieve, review, and sort all incoming mail delivered to the Leesburg office

Scan, upload, and file documents into the designated electronic repository

Maintain organized and up-to-date digital records for accounting and operational use

Inform and distribute relevant mail items to applicable individuals or departments

Support documentation control and ensure accuracy and completeness of uploaded materials

Credit Card and Expense Report Coding and Processing Support (50)

Assist in reviewing payable and non-payable expense reports

Accurately code expenses to appropriate cost centers, accounts, or project codes

Review expense reports to ensure all costs are fully supported with appropriate backup documentation

Verify compliance with accounting policies, cost allowability rules, and organizational guidelines

Communicate with staff to obtain missing or clarifying information

Support the Accounts Payable workflow to ensure timely processing

Other Duties as Assigned (10)

Support the Accounting Manager with tasks delegated based on organizational priorities

Provide general administrative and accounting support to the Finance team

Maintain confidentiality, professionalism, and accuracy in all assigned activities

Qualification

Accounting principlesMicrosoft Office SuiteExpense codingDocumentation managementOrganizational skillsCommunication skillsAttention to detailConfidentiality

Required

High school diploma required

Must live in HUB Zone area

Strong attention to detail and organizational skills

Ability to manage multiple tasks efficiently in a deadline-driven environment

Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and document management systems

Strong communication skills and the ability to work collaboratively across departments

Ability to handle confidential information with discretion

Preferred

associate degree in accounting, Business, or related field

Prior experience in accounting or administrative support roles

Experience with expense coding, documentation management, or basic reconciliation tasks

Familiarity with timesheet systems or billing support functions

Basic understanding of accounting principles

Benefits

Flexible Work Hours: Life doesn’t always fit into a 9 to 5 schedule. We offer flexibility to help you manage your work-life balance effectively.

Remote Work: Niyam understands the value of flexibility. We offer remote work.

Career Growth: Niyam is not just a job; it’s a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.

Great People: Our people are the blueprint of who Niyam is to the industry and community.

Great Environment: Niyam fosters a great environment where innovation, collaboration, and personal growth thrive.

Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam.