Southern Oregon Education Service District · 2 months ago
SOESD - Administrative Assistant III Integrated Instruction
Gold Hill, OR
Part-time
Onsite
Mid Level
$18.24/hr - $21.84/hr
4+ years expSouthern Oregon Education Service District is seeking an experienced Administrative Assistant to support their Integrated Instruction Programs. The role involves performing a full range of office professional duties, including document preparation, budget monitoring, and providing support to program administrators and staff.
EducationHigher EducationLanguage LearningPersonal Development
Responsibilities
Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations
Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements
Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials
Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person
Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.)
Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments
Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material
Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs
Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements
Maintains attendance and other employee records for the related program/department
Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning
Oversees inventory of office supplies and ensures maintenance of office equipment
Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers
Works as a team member through effective communication and interpersonal skills with staff and community
Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies
Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies
Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers
Research files and records for information as directed or based on department policies or legal requirements
Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions
Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis
Performs other job-related duties as assigned by direct supervisor
Qualification
Required
High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience that would provide the applicant with the desired skills, knowledge, and ability required to perform the job
Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation
Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting
Working knowledge of budgeting and bookkeeping practices and procedures
Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public
Work independently and organize work with minimum supervision
Work with a high degree of accuracy and attention to detail to meet deadlines
Demonstrate keyboarding skills of 60 WPM or as specified for the position
Thorough knowledge of applicable computer software and demonstrated skill with regard to the application
Physically perform assigned duties
Benefits
Southern Oregon ESD contributes up to $2114.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees.
Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS.
9 paid holidays
A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees.
OEBB MODA
Includes medical, dental, vision & prescription insurance
Monthly premium deducted pre-tax
Health Savings Accounts
Flexible Spending Accounts – medical, day-care expenses
Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity
403(b)
Mercy Flights Membership
Company
Southern Oregon Education Service District
SOESD is an innovative and responsive partner, providing essential local services and leveraging resources to prepare students to enter school, achieve at high levels and succeed in further educational pursuits.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Patty Michiels
Chief Human Resources Officer
coree kelly
Chief Information Officer
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