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GBMC HealthCare · 3 weeks ago

Sr. Purchasing and Supply Chain Analytics Manager

Baltimore, MD

Full-time

Onsite

Mid, Senior Level

$100K/yr - $180K/yr

4+ years exp

GBMC HealthCare is seeking a Senior Purchasing and Supply Chain Analytics Manager to oversee the Purchasing department and ensure compliance and data integrity within the Materials Management Information System. This role involves managing analytics for decision-support and coordinating procurement processes across the organization.

Health Care

Responsibilities

Manages human resources within established productivity guidelines and the personnel budget. Facilitates training and development efforts. Maintains employee competencies. Monitors and reviews work performance of the staff. Interviews and selects personnel. 6 Direct Reports (3 Buyers, 1 Contract Administrator, 2 MMIS Analysts)

Develops and manages Key Performance Indicators (KPI) to drive efficiency and continuous improvement in the Purchasing Department. Utilizes Lean Management System (LMS) to perform root-cause problem solving of departmental issues

Coordinates and manages contract pricing in the Workday ERP System to ensure data is accurate, current, and properly loaded. Responsible for ensuring Item Master pricing matches GPO contract pricing, utilizing a Contract Price Audit approach or external tools such as GHX’s Contract Center

Provides monthly purchasing reports to include, but not be limited to, the RNI Report, INR Report, Unreleased Receivers Report, Open PO by Buyer Report, Price Exception Reports from our Prime Distributor, Cost messages, Future Price Notification Reports in addition to P.O. messages

Organizes the daily workflow to ensure orders are placed in a timely manner, to include the tracking of departmental EDI orders (EDI 850), Order Conformations (EDI 855) and non-EDI purchase orders, Ensures order confirmations from vendor, price verification, EDI performance, as well as return and departmental credits are completed in a timely manner

Rectifies invoice discrepancies with Accounts Payable soon after they occur in an effort to minimize exceptions and variances month-after-month

Reviews purchase requisitions for the appropriate cost center, sub-account, vendor, costs and proper approvals before issuing purchase order

Monitors product costs, product availability, newly added items and technology as well as vendor performance. Works with the Value Analysis Coordinator to ensure that any new, substitute or alternate products are input to the Item Master and available for procurement

Develops, tracks, and evaluates RFI/RFP documents and submissions for the acquisition of goods and services including capital acquisitions

Conducts negotiations and bidding processes for supplies and equipment in an effort to achieve the best possible pricing and delivery terms. Conducts necessary analysis to determine product savings opportunities and shifts in business direction. Acts as a liaison with vendors and customers to ensure quality service

Develops a series of Purchasing KPI’s and Materials Management performance measurements in an effort to maintain daily dashboards which monitor efficiency and effectiveness of purchasing operations. Maintains these indicators and their displays them on Departmental whiteboards via a daily, or other, periodic basis

Develops Supply Chain Dashboards in the ERP system. Provides data and reporting to end-users for supply spend management analysis. Utilized ERP data and reporting to monitor organizational compliance with GBMC procurement policies

Interfaces effectively with the Value Analysis Coordinator and the various VATs to coordinate sample products, assist in ROI and cost-benefit analyses for products and services, implement acceptable products, identify and coordinate the removal of recalled products and other services as necessary

Supervises the Contracts Administrator and assists with resolving discrepancies in the Item Master revolving around Item Descriptions, Units of Measure (UOM) and Unit Pricing. Follows up on all GHX Price Discrepancies. Interfaces with our Prime Distributor on any daily issues revolving around backorders (B/O), short-shipments, over-shipments, Alternate Products, Substitute Products and Quarterly Business Reviews as required by our GPO agreements. Ability to identify and lock in agreements for non-contracted products

Supervises the Buyers and is available to address and resolve any of their daily MMIS or Purchasing issues, Sets expectations and conducts training on Purchasing concepts & tools in an effort to make sure all staff are at the appropriate level of expectations based on their individual skill sets

Supervises Materials Management Information System Analysts to ensure ERP data integrity is maintained. Coordinates and monitors all add/change/deletes to ERP Item Master, Contract Master, and Inventory Locations. Manages MMIS workflows to include EDI and Punchout integrations

Qualification

Healthcare purchasing processesWorkday ERPLawson ERPData analysisContract managementInventory controlRFI/RFP managementNegotiation techniquesOral communicationTeam managementAttention to detail

Required

In lieu of an advanced degree, eight years of experience at a Management level in a Healthcare Purchasing field will be accepted

A minimum of four years' experience in a Material Management/Purchasing environment to include at least two years of supervisory experience

Three years' experience with Workday or Lawson ERP systems

Extensive knowledge of the contracting and contract management process, to include contract activations with our current Group Purchasing Organization (GPO)

Knowledge of healthcare purchasing processes, inventory control oversight procedures, purchasing business administration, healthcare procurement law

Skilled in ERP system master data maintenance and data governance

Skilled in oral communication

Skilled in using negotiation techniques related to contracts for supplies & services

Skilled in data analysis and interpretation of data to achieve desired financial results

Ability to manage and coordinate the work of others

Ability to develop and manage RFI/RFP documents and evaluations for goods and services

Ability to review contracts and other documents and assist in completing GPO authorization agreements for products and services

Ability to analyze & optimize applicable tiers with our various GPOs in an effort to achieve maximum cost savings

Ability to interface effectively with Value Analysis Manager and various VAT's

Ability to pay close attention to detail

Normal office environment; may have exposure to noise and dust

Preferred

Bachelor's Degree; preferably in a Healthcare-related discipline

Healthcare experience strongly preferred

A Certified Materials & Resource Professional (CMRP), Certified Purchasing Professional (CPP), Certified Professional Purchasing Manager (CPPM) or other Certification is preferred, but not required