Baylor Scott & White Health ยท 2 weeks ago
Operating Room Scheduling Coordinator
Frisco, TX
Full-time
Onsite
Entry Level
1+ years expBaylor Scott & White Health is seeking an Operating Room Scheduling Coordinator who will be responsible for scheduling surgical procedures and optimizing the surgical schedule to ensure efficient resource utilization. The role involves coordinating patient care activities, managing communications related to surgeries, and maintaining scheduling systems to support the operating room staff.
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Responsibilities
Schedules surgical procedures and adjusts surgical schedules to ensure maximum utilization of resources and notifies appropriate personnel of scheduled dates and times
Coordinates customer needs to facilitate patient care planning activities and create a positive experience for the patient as well as internal customers
Instructs patients of tests and procedures, appointments, check-in locations and other general information in a professional and courteous manner and in accordance with policies and procedures
Coordinates hospital admissions and communicates with patient as needed
Answers and screens phone calls for the office or department; routes calls within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner; checks voicemail frequently
Effectively screens and edits confidential correspondence and documents related to patient care and sensitive administrative issues in accordance with established policies and procedures
Provides scheduling support to ensure department's efficiency
Coordinates and communicates with surgeons, surgeons' staff, OR staff and other departments about orders, special requests, number of operating rooms available and necessary scheduling information
Coordinates changes, postponements, cancellations and preferred order of cases with physicians' staff as well as Surgical Services and day surgery units
Informs Surgical Services of possible conflicts of use of equipment in the OR
Coordinates posting of cases involving multiple services and surgeons
Monitors surgeon lineup for next day surgeries and revises, as needed
Informs OR staff of equipment needs, conflicts and specialties
Assembles, prints and distributes OR schedules
Publishes tentative schedules for five days in advance and posts at Control Desk in OR
Produces a three-day schedule for the day surgery management and staff, OR Director and Admitting Department for pre-certification of inpatients
Enters data into OR scheduling system, generates Anesthesia Record (Form 26) and files appropriately
Maintains patient confidentiality
Edits electronic blue tickets
Communicates to departments when surgery blocks returned
Releases and reassigns return surgery blocks
Builds new blocks periodically and redistributes blocks according to utilization
Attends block booking meetings
Coordinates with clinic training staff to provide education of scheduling software and block booking
Adds, edits, transfers, deactivates and maintains staff in the perioperative database (I-Path and PARIS) with correct security access and passwords
Monitors, reports and works with the IS Administrator to resolve any database issues
Qualification
Required
H.S. Diploma/GED Equivalent
1 Year of Experience
Knowledge of medical terminology, diagnostic coding (CPT/CD9 preferred) and basic math skills
Strong written and verbal communication skills
Strong attention to detail, with time management skills
Preferred
HAR Appointment Manager preferred or other scheduling system software knowledge
Benefits
Immediate eligibility for health and welfare benefits
401(k) savings plan with dollar-for-dollar match up to 5%
Tuition Reimbursement
PTO accrual beginning Day 1
Company
Baylor Scott & White Health
Baylor Scott & White Health is a non-profit health care system that research about the outpatient, and emergency treatment services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
J
Jennifer Mitzner
Executive Vice President & CFO
Recent News
2025-12-09
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