Hill International, Inc. · 1 day ago
Administrative Assistant
Phoenix, AZ
Full-time
Onsite
New Grad, Entry LevelHill International is seeking an Administrative Assistant. The role involves providing general administrative support, managing correspondence, and assisting with project-related tasks to ensure smooth operations.
ConstructionHardwareIndustrial
Hiring Manager
Annette Gleason
Responsibilities
Provide general administrative support
Greet and Assist DCS visitors
Answer telephone - Assist callers, document and relay messages and/or transfer calls
Distribute incoming mail and packages
Schedule package pick-up service
Maintain project calendars and schedule meetings
Create and monitor correspondence (weekly reports, memos)
Date-stamp, Route Log and Track Documents
Change Orders
Payment Requests
Closeout Requirements
Meeting Minutes
Maintain electronic documentation, files and archives
Copy and scan documents
Print and post conference room schedules
Assist staff with obtaining vehicle keys and parking cards from the Key Watcher System
Contact Aviation Division or City Department staff by telephone or email to request service, including building maintenance, supplies, and vehicle repairs
Provide additional assistance as needed including but not limited to:
Processing payment requests
Maintain contract schedule of value spreadsheets
Prepare monthly and weekly reports
Monitor budgets and expenditures
Qualification
Required
Ability to sit at a desk for up to 8 hours per day
Ability to safely lift 10 pounds
Customer-service oriented with business professional demeanor and attire
Maintain reliable attendance and work on-site 8:00 AM to 5:00 PM Monday through Friday
Experience with electronic documentation, routing, and file management software and processes (Oracle, Adobe Sign)
Experience with reviewing and processing financial data
Benefits
Medical
Dental
Vision
Employer Paid Life and Accidental Death & Dismemberment Insurances
Business Travel Accident Insurance
Short-Term Disability
Long Term Disability
Flexible Spending Account
Health Savings Account
Dependent Care Flexible Spending Account
Commuter Benefits
Legal Assistance
Identity Theft Protection
Pet Insurance
Auto & Home Insurance
Critical Illness Insurance
Accident Insurance
Hospital Indemnity Insurance
Voluntary Life & Accidental Death & Dismemberment Insurance
Paid Time Off (PTO)
Holidays
401(K) Retirement Savings Plan
Employee Referral Program
Professional Certification Incentive Program
Hill University Learning and Development
Tuition Reimbursement
EAP
Years of Service Awards Program
Company
Hill International, Inc.
Hill International provides program, project, and construction management services for clients in a range of sectors undertaking major construction projects across the world.
Founded in 1976
1001-5000 employees
H1B Sponsorship
Hill International, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (8)
2023 (14)
2022 (6)
2021 (4)
2020 (5)
Funding
Current Stage
Public CompanyTotal Funding
unknown2022-08-16Acquired
2004-07-16IPO
Leadership Team
Michael Sokorai
Senior Vice President, Global Information Technology
Todd Cooper
Senior Vice President and Regional Manager, Mid-Atlantic
Recent News
2024-05-21
Company data provided by crunchbase