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Newmark · 1 day ago

Transaction Services Specialist

Milwaukee, WI

Full-time

Onsite

Entry Level

2+ years exp

Newmark is a company that provides real estate services, and they are seeking a Transaction Services Specialist to support a team of sales professionals. The role involves creating marketing materials, maintaining databases, and providing administrative support to ensure smooth operations within the sales team.

AdviceCommercial Real EstateConsultingFinancial ServicesLeasingLogisticsProperty ManagementReal EstateReal Estate BrokerageRetail

Responsibilities

Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; offering memoranda, broker opinions of value, flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys

Gather data and materials from Research, GIS, brokers, and broker support teams, and assemble them into cohesive marketing materials

Proof final marketing materials for grammar, cadence, writing style and content accuracy

Ensure that final materials are packaged and delivered to brokers and clients on a timely basis

Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages

Maintain knowledge of deal progress and provide updates to broker deal pipelines. Follow up on occupancy dates and provide revised installment due dates to the A/R team

Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s)

Update and maintain various information databases to include; client and prospect databases

Respond to outside broker requests

Coordinate mass marketing mailings

Create, maintain and/or purge files and records, including real estate transaction files

Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours

Meet clients at listed properties and conduct tours at the direction of the listing broker(s)

Coordinate complex on/offsite meetings and conferences as well as travel arrangements

Prepare, update, collate and package reports as instructed by team

Perform administrative functions and prepare communication as required

Prepare expense reports as required

May perform other duties as assigned

Qualification

Real Estate BrokerageSalesMarketingAdvanced Microsoft OfficeGraphic DesignOrganizational SkillsCustomer ServiceAnalytical SkillsAppointment SchedulingCommunication SkillsProblem SolvingAttention to DetailDecision Making