TerraFirma · 2 months ago
Workplace & Office Coordinator
Robot Ranch (Austin,TX)
Full-time
Onsite
Mid Level
3+ years expTerraFirma is a company focused on redefining construction processes, founded by former SpaceX engineers. The Workplace & Office Coordinator will manage day-to-day operations at the HQ, coordinate vendors, oversee office logistics, and support team events and recruitment efforts.
Computer Software
Responsibilities
Serve as the primary point of contact for our HQ and coordinate day-to-day site operations
Manage vendors across cleaning, maintenance, repairs, and security, and ensure issues are resolved quickly
Own shipping and receiving, including package intake, outbound shipments, and onsite deliveries
Maintain office and kitchen inventory, keep spaces stocked and organized, and run food programs for the team
Plan and execute internal events including team lunches, recruiting onsites, and holiday celebrations
Own end-to-end logistics for team off-sites including travel, venues, schedules, activities, and budgets
Procure and manage office IT equipment including laptops, monitors, peripherals, and basic inventory tracking
Ensure every new hire is set up on Day 1 with a ready workstation, access badges, and onboarding supplies
Troubleshoot basic workplace and equipment issues and escalate quickly when needed
Support leadership with ad-hoc administrative tasks and calendar coordination as required
Qualification
Required
3+ years of experience in office management, workplace operations, or executive administration
Demonstrated ability to manage vendors, budgets, and facility operations with high attention to detail
Strong organizational skills with the ability to prioritize multiple high-urgency tasks in parallel
Comfortable purchasing and managing IT equipment inventory and using modern collaboration tools
Experience planning events or off-sites for 50+ people
A high-agency, hands-on mindset with a 'no task is too small' attitude
Must be willing to work extended hours or weekends when needed to support critical events or deadlines
Must be able to lift up to 25 lbs for handling deliveries and supplies
Comfortable with working in a fast-paced startup environment
Must be willing to relocate to Austin, TX if not within commuting distance
Preferred
Experience in a high-growth startup environment
Experience supporting engineering, hardware, or operations teams
Previous experience with IT procurement or basic IT support
Familiarity with safety and compliance considerations in a mixed office and workshop environment
Benefits
Equity in TerraFirma
Relocation packages are available to help cover moving costs, if applicable.
Company
TerraFirma
At TerraFirma, we’re redefining how the world moves earth for construction.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase