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VITAS Healthcare · 1 day ago

Healthcare Facilities Regional Manager

Dallas, TX

Full-time

Hybrid

Mid, Senior Level

3+ years exp

VITAS Healthcare is a leading provider in hospice care, and they are seeking a Healthcare Facilities Regional Manager. This role is responsible for overseeing the operational management of physical facilities, ensuring compliance with regulations, and managing budgets while prioritizing patient care and staff safety.

Health CareHospital

Hiring Manager

Lisa Tyrrell

Responsibilities

Overseeing day-to-day facility operations including building maintenance, repairs, cleaning, security systems, and utilities management of assigned buildings

Works collaboratively with other teams and departments

Visits company sites and partners with Program and Regional leadership teams, advising them of recommendations for their sites

Ability to communicate solutions in partnership with operational and field leadership

Builds meaningful relationships with internal stakeholders and external partners to achieve business objectives

Within designated grants of authority, approves purchase orders and payment of invoices, as they pertain to the facility maintenance requests, communicating excessive costs proactively to Program and Regional leadership teams

Ensures the Facilities department and VITAS standard operating procedures and processes are followed to ensure consistency and quality of execution, recommends changes to and establish of new processes as required

Maintain service level agreements (SLA) and key performance indicators (KPI) that have been established with Program and Regional leaders to measure department effectiveness and opportunities for improvement

Ensures assigned VITAS facilities follow all local, state, and federal regulations related to building safety, environmental standards, and accessibility

Ensures that assigned VITAS facilities are compliant with Hospice Conditions of Participation, partnering with other VITAS departments, IPU hosts, and property landlords to ensure all required maintenance activities are completed per regulatory standards and with proper documentation

Maintains the program established for the routine inspection of VITAS owned and leased facilities to identify facility-related compliance, maintenance, and safety issues

Oversees scheduling and managing routine corrective and preventative maintenance on all assigned building systems and equipment; ensuring critical preventive maintenance tasks on life safety systems and critical utility systems are competed on time

Acts as a subject matter expert in facility-related regulations collaborating with other VITAS departments in developing strategies and tactics to ensure compliance

Assist Facilities department leadership in development and management of the facility department budget, including vendor contracts, maintenance costs, and project expenses

Collaborate with Program and Regional leadership teams in establishing annual budgets for facility-rated maintenance and operating expenses of VITAS owned and leased properties

As assigned, lead and manage a team of maintenance technicians responsible for maintenance of the assigned building with the VITAS real estate portfolio

Perform employee performance reviews, create staff development and training plans

Mentor, develop and provide on-the-job training to subordinates to strengthen their current performance and preparation for future advancement

Observe and evaluate employees and work procedures to ensure standards for quality and service are met

Recommend personnel actions such as new hire requests and discharges, to ensure proper staffing

Provide approval for overtime needs

Directly supervises maintenance technicians and other employees in the Facilities Department as assigned. Fulfills supervisory responsibilities in accordance with the organization's policies and applicable laws

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

Initiating and overseeing small and medium size construction and renovation projects, ensuring adherence to project goals, timelines, and budgets

Coordinate with Facilities project manager on plans for renovations, additions, or new buildings. Actively participating in design reviews to ensure cost effective and compliant facility designs

Assist the Director of Facilities Management with developing and managing multi-year capital forecast for VITAS owned properties and assists in capital planning for assigned VITAS buildings

Have a strong computer and financial background and ability to compose detailed memo’s requesting corporate consent to move forward with new projects

Identifies potential facility-related risks and implements preventive measures to ensure employee safety and property protection

Collaborates with other VITAS departments in the development of emergency response plans for utility outages and other facility-related disasters

Participate in Security, Safety, and Emergency Management initiatives and meetings as requested

Leverages VITAS’ economy of scale in the selection, contract negotiation and management of external vendors for maintenance, repairs, and other specialized services including evaluating the benefits of national contracts vs. local vendors

Manages the relationship with vendors providing services to assign VITAS buildings

RFP creation, bid review, selection, and evaluation of third-party vendors for contracted work

Uses facility management systems (FMS) including building automation system (BAS), computerized maintenance management system (CMMS) to monitor building systems, track maintenance activities, and optimize energy usage

Understand that he/she, and the staff that he/she works with, may be exposed to Protected Health Information (PHI], and ensures that he/she, as well as the staff he/she supervises, treats PHI per VITAS policies and procedures

Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management

Qualification

Healthcare Facilities ManagementProject Management SoftwareCertified Healthcare Facility ManagerMicrosoft Office SuiteBuilding Automation SystemStaff ManagementInterpersonal SkillsCommunication Skills

Required

Minimum of 3-5 years healthcare Facilities Management

Microsoft Office Suite; extensive knowledge and experience with Microsoft Word, Excel, PowerPoint, and Teams, including advanced features such as formatting, data analysis, presentation creation, and collaboration tools

Project Management Software; practical experience with MS Project or other software for project management, including creating timelines, tracking progress, resource management, and reporting

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public

Ability to manage staff in a positive and productive manner by motivating, developing, and managing employees as they work

Ability to utilize and administer the disciplinary action process through coaching and counseling to improve performance or terminate employment

Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers, and vendors to resolve problems and negotiate resolutions

Strong interpersonal skills within all levels of the organization

Travel to off-site meetings and other work locations, up to 75%

Associates degree in a relevant field, such as facilities management, engineering, or business management. Alternatively, a minimum of 10-years related experience and/or training, or equivalent combination of education and experience

Valid Driver's License required

Valid Auto Insurance required