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SEIU HCII · 1 month ago

Department Administrative Liaison

Chicago, IL

Full-time

Onsite

Entry, Mid Level

$71K/yr - $76K/yr

2+ years exp

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 95,000 healthcare and child care workers throughout Illinois, Indiana, Missouri and Kansas. The Member Resource Center Administrative Liaison will provide professional and administrative support to the Director and oversee activities of the department assigned, assisting in managing projects and ensuring compliance with Union regulations.

Non-profit Organization Management

Responsibilities

Monitoring, maintaining, and assisting with Union Legal and Representation compliance as it relates to the MRC

Planning and assisting in meeting facilitation through the formation of agendas and other logistics

Coordinating resources and tools to ensure the success of meetings

Managing memos, meeting minutes, and correspondence

Maintaining & assisting in calendar scheduling and time off for the MRC department

Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom. Microsoft Teams, etc

Support managing the director’s schedule, credit card reporting, meeting preparations, follow-up tasks, and travel arrangements & events

Assist individual team members with supplies, mailing & distribution needs, arbitration filings, and meeting support

Liaison between the department and other departments including HR for members assigned to the department either as interns or for lost time work

Ability to manage the Intranet platform on SharePoint

Administration, organization, and content publishing for MRC

Develop and maintain constructive and cooperative working relationships by encouraging and building mutual trust, respect, and cooperation within working groups and teams

Support collaborative union culture through exemplifying the Local’s Mission, Vision, Values, and Leadership Practices

Understand cross-local policies, procedures, and enforcement

Communicating with individuals outside the Organization, representing the organization to members, partners, the public, government, and other external sources on behalf of executives

Organizing, planning, and prioritizing work and developing specific goals and plans to prioritize, organize, and accomplish work in a fast-paced environment

Coordinate and track cross-functional projects and initiatives, ensuring timelines, deliverables, and communication are effectively managed between departments and leadership

Prepared to work sometimes long and irregular schedules, as needed

Qualification

Microsoft Office 365Organizational skillsEffective writing skillsHR policies knowledgeProject managementSocial justice commitmentBilingual English/SpanishVerbal communicationAttention to detail

Required

Strong commitment to social justice

Ability to work in a multicultural and diverse work environment

Bachelor's Degree (B.A. / B.S.) or equivalent administrative and operational experience

Ability to work independently, think creatively, manage own time, and take initiative

Maintain confidentiality on sensitive issues regarding staff and organization

Minimum two (2) years of experience in a non-profit setting, and equivalent experience in administrative and operational activities

Sound organizational skills to manage and prioritize work subject to deadlines in a dynamic and changing environment, as an individual and as a member of a team

Effective writing skills including the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries

Exceptional verbal communication including the ability to relate well with others and ability to adapt style as needed to all levels of the organization

Intermediate to Advanced knowledge of Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, SharePoint, Canva, and Internet

Demonstrated ability to create spreadsheets for analysis and reports for presentations

Ability to learn and adapt to new and ongoing changes in technology

Specific department knowledge, and/or experience with HR policies, labor law, health and welfare benefits, and budget management are beneficial