Apply on Employer Site

Amentum · 1 month ago

Office Management/Staff Officer Support III (NCE)

Lorton, VA

Full-time

Onsite

Senior Level

7+ years exp

Amentum is a company that provides a wide range of administrative support services. The Office Management/Staff Officer Support III role involves independently performing various functions that require leadership and proficiency in policy implementation, as well as providing specialized administrative support to NGA offices and programs.

Mechanical EngineeringSecurityTechnical Support

No H1B

U.S. Citizen Only

Responsibilities

Apply knowledge and understanding of complex issues, policies, and objectives

Perform a wide range of functions and tasks which require vision and proficiency in developing, explaining, and implementing policy and guidance

Independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in developing, explaining and supporting policy implementation

Develop pertinent information and communicate it to various audiences in a timely through written and oral briefings, white papers, and other media

Contribute to internal office policy development and clarification to ensure mission objectives

Communicate effectively with people at all staff levels, both internal and external to the organization

Recommend operating procedures to improve workflow to ensure consistency of methods

Ensure the timely execution of internal and external taskings, to include preparing for meetings and special events

Monitor, maintain status, and provide weekly reporting on open actions

Tracking actions to a thorough, professional and on-time completion, to include determining appropriateness of responses, taking appropriate action to ensure responses are provided by the due date, and coordinating with internal and external action officers as required

Manage electronic tracking and processing systems at the NGA and SI levels

Skilled in problem identification, analysis, and resolution

Experience working the design of new processes and documenting improvements and the ability to direct implementation activities

Provides administrative and technical support as tasked, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports using DTS/MET; assist in the review and update of standard operating procedures (SOPs)

Lead and perform on special projects, as required. Ensure timely delivery of products and services to meet master schedules and program milestones. Escort visitors and in specialized areas

Qualification

Office ManagementAdministrative SupportMicrosoft Office SuiteEvent CoordinationProblem SolvingCustomer ServiceDTS/MET ExperiencePeoplesoft ExperienceInterpersonal SkillsCommunication SkillsTime ManagementAttention to DetailTeam CollaborationAdaptability

Required

Shall have a Bachelor's Degree or equivalent experience in the related field

Minimum 7 years of experience in the Office Management/Staff Officer Support field

Shall have demonstrated experience with administrative support, to include: filing; answering phone; maintenance of schedules/calendars for senior personnel; maintaining organization charts and emergency contact information/recall rosters; establishing and maintaining hard-copy and electronic files; event/meeting coordination; generating weekly reports and create presentations; track/coordinate/monitor internal and external tasks; review/edit incoming and outgoing correspondence for accuracy, content and quality; coordinate and maintain travel plans, schedules and expense reports; assist in the review and update of standard operating procedures (SOPs)

Shall have demonstrated experience working with executive-level clients in IC, NGA, DoD or Federal government

Shall have demonstrated experience using MS Office Suite (MS Word, Excel, PowerPoint, Outlook)

Preferred

Demonstrated ability to work with and adapt to personnel at all levels; deal with high visibility situations and work effectively under the pressure of rigid deadlines by tracking variety of actions to on-time completion

Demonstrated problem solving and innovation skills; work without direct supervision and possess excellent interpersonal and customer service skills

Demonstrated experience utilizing the Defense Travel System (DTS); Mission Execution Tracker (MET) to track and schedule travel

Demonstrated experience utilizing Peoplesoft