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NEOGOV · 1 month ago

Supervising Legal Clerk II - SR-20

Future vacancies with immediate vacancy in Kailua-Kona, HI

Full-time

Hybrid

Senior Level

$64K/yr - $81K/yr

6+ years exp

NEOGOV is seeking a Supervising Legal Clerk II for the County of Hawai`i. The role involves planning, assigning, supervising, and reviewing complex legal clerical activities in a law office, as well as assisting in administrative services functions.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office

Participates in providing a variety of complex legal clerical and secretarial services to attorneys

Supervises the establishment and maintenance of files and records

Sets up procedures to control incoming and outgoing materials and pending and completed work

Revises work procedures and sets up operational policies for greater efficiency

Ensures attorneys attend court hearing, trials, and meetings

Determines priorities and assigns and reviews the work of subordinates

Screens calls and visitors, provides information, makes appointments for attorneys

Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports

Orients new members of legal staff as to division organization, functions, and procedures

Trains new clerical employees

Advises subordinates in work procedures and clarifies office policies

Recommends personnel actions; resolves grievances

Compiles budget estimates for the division and supervises maintenance of inventory of supplies

Assists in the internal management of the legal office as required

May take and transcribe dictation

Performs other related duties as assigned

Qualification

Supervisory experienceLegal clerical experienceLegal Secretary CertificateParalegal CertificateTraining skillsResearch skillsTyping skillsDictation skillsCustomer service skillsCommunication skillsOrganizational skills

Required

Graduation from high school

Six (6) years of progressively responsible legal clerical work experience

Two (2) years of legal clerical work experience in a supervisory capacity

Possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing

Legal Secretary of Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience

An Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis

Scan and attach a copy of your official college transcript to be credited for the substitution of legal clerical experience

Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency

Ability to plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities

Ability to locate and abstract data from legal files and records

Ability to process and maintain legal records and documents

Ability to prepare reports

Ability to deal effectively with employees and the public

Ability to type at a rate of 40 net words per minute

Ability to take dictation at a rate of 80 words per minute and transcribe notes accurately

Meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations

Benefits

Flexible Working Arrangements:Options may include alternate work schedules (4-10) and flexible working hours. *(Not all Departments/Agencies participate and not all positions are eligible.)*

Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.

Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.

Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).

Training and Development: The County has a variety of training and development opportunities for employees.

County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.

Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.

Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.

Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.

Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.

Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.

Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.

Group Life Insurance: Free life insurance policy for active employees.

Credit Union Membership

Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.