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White & Case LLP · 1 week ago

Specialist, Information Governance

New York, United States

Full-time

Onsite

Senior Level

$104K/yr - $156K/yr

5+ years exp

White & Case LLP is an elite global law firm serving leading companies, financial institutions, and governments worldwide. The Information Governance Data Management Specialist will lead as a Subject Matter Expert in information governance activities, ensuring compliance and managing various projects aimed at reducing risks and costs related to information governance.

Law Practice

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Lead across core processes including daily work intake, assignment, quality review, and delivery of work product for the information governance process and domain

Lead as SME to Firm personnel on information governance best practices relating to electronic data on client and Firm proprietary information

Works closely with accountable Firm stakeholders across information governance to ensure the team coordinates timely delivery of work requests

Lead in the analysis, design and operation of automated systems and processes, business requirements definitions, workflow and procedure development supporting the above

Leads as an SME in work assignments across the information governance process domain, including

Importing and exporting of data related to Matter Mobility or internal requests

Data migration and remediation between ad-hoc sources and firm approved repositories

Maintaining data management support tools and processes as well as inventories and trackers

Processing of ECBs across all sources and transition them into the ECB library

Upload completed ECBs into the DMS Closings Library

Maintain defensible data management audit histories including logging all data transfers, migrations deletions and other activities

Provides operational SME support for projects relating to client and firm information

Engage in drafts, reviews and presents proposals, project plans, status reports, metrics, and other information in a format and style relevant for the intended audience

Engage in communicating the role’s vision and guiding principles in a variety of forums (1:1, administrative meetings, departmental, function, practice group and partner meetings, etc.)

Communicates directly with senior management and members of the Office of the General Counsel and other partners; states areas of concern, addresses questions, and/or resolves outstanding issues with the appropriate parties

Meet Firm attendance and reporting requirements and policies

Maintain the tracking repository used to track and manage all data management shared drive work

Leads shared drive management, provisioning and data migrations to/from iManage

SME-Lead in projects to retire unstructured legacy and ad-hoc shared drives

Leads on developing, review and revision of standard operating procedures in support of shared drives and related initiatives

Lead in auditing shared drive procedures to ensure compliance with Firm policies

Maintain the tracking repository used to track and manage all information governance mailbox activities and request

Lead in auditing information governance mailbox procedures to ensure compliance with Firm policies

Help in timely execution of approved mailbox requests

Support GDPR and other Privacy compliance and process support around electronic data; coordinate execution of Subject Access Requests with IG Compliance

Lead in providing Firm-chargeable numbers process and support

Lead and provide Non-client Survey and Questionnaire assessment support

Lead and provide Legal opinions services

Lead in ECB management plus ongoing ECB process improvements, consolidations and automation

Qualification

Information governanceLegal Document Management SystemsMicrosoft OfficeM365Records Management solutionsData complianceProactive initiativeFluency in EnglishClear communicationTeam playerNegotiation skillsTime management

Required

5+ years of experience in information governance

Bachelor's degree; Master's degree preferred (Records Management, Library Sciences, Computer Science, Information Systems Management, Business Administration, or related fields)

Commercial and business awareness; preference for law firm experience

Educational background in IT, legal, compliance, information management, or records management

Experience with Legal Document Management Systems (DMS); preference for iManage Work

Experience with major Records Management solutions a plus

Client service focus

Clear and concise written and oral communication skills

Expert proficiency in Microsoft Office and M365 (Word, Excel, PowerPoint, Teams, Visio)

Expert knowledge of information governance principles and technologies

Proficiency in virtual meeting platforms (MS Teams, Webex)

Strong academic record and intellectual curiosity

Ability to see the big picture

Strong negotiation skills

Strong time management and ability to handle pressure

Driven by professional growth

Strong professional presence

Team player with strong judgment

Proactive, resourceful, and takes initiative

Fluency in English

Preferred

International experience a plus

Benefits

Medical, dental, and vision insurance

Life and disability coverage

401(k) retirement savings

Vacation time

Leave programs (including parental leave)

Performance bonus eligible

Company

White & Case LLP

Glassdoor4.0

White & Case is a global law firm with longstanding offices in the markets that matter today.

Founded in 1901

New York, New York, US

1001-5000 employees

http://www.whitecase.com

H1B Sponsorship

White & Case LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (109)

2024 (72)

2023 (34)

2022 (21)

2021 (26)

2020 (34)