Partners · 4 hours ago
Property Administrator
Greater Houston
Full-time
Onsite
Entry Level
1+ years expPartners is a leading full-service commercial real estate firm offering a spectrum of services including property management. The Property Administrator will assist the Property Manager by providing first-class property management services, handling accounts receivable and payable, and maintaining customer service and vendor relations.
Commercial Real EstateReal EstateReal Estate Investment
Hiring Manager
Alison W.
Responsibilities
Accounts Payable: Code invoices in the designated processing system according to the general ledger chart of accounts. Ensure all required documentation and approvals are in place. Process and prepare tenant bill-backs accurately and in a timely manner
Accounts Receivable: Review tenant account ledgers for payments, late fees, charges, and credits. Submit appropriate paperwork for account adjustments. Initiate collection calls and written correspondence to recover outstanding balances, and document all collection efforts in accordance with established guidelines
Financial & Reporting Support: Assist the Property Manager with preparation of monthly reports for clients, including financial summaries and supporting documentation
Administrative Support: Maintain organized digital and hard copy filing systems, update service trackers, and keep tenant contact lists current
Utilities & Service Coordination: Coordinate with utility providers to set up, transfer, or terminate services as needed
Insurance Compliance: Support the Property Manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease and client requirements
Maintenance & Operations: Liaise with tenants and vendors to coordinate routine maintenance, repairs, and building services as directed by the Property Manager. Receive work order requests and dispatch to building technicians or vendors accordingly
Building & Tenant Coordination: Schedule and oversee building activities, including tenant move-ins and move-outs, ensuring insurance verification and compliance with building policies
Customer Service: Provide responsive and professional service to tenants and vendors, handling inquiries and resolving issues promptly
General Office Support: Answer phones, manage correspondence, assist with preparation and execution of vendor service contracts, and carryout ad hoc projects
Qualification
Required
High school diploma or equivalent
Strong organizational and time-management abilities with the capacity to prioritize multiple tasks
High accuracy and attention to detail, particularly with financial documents and contracts
Clear written and verbal communication skills
Professional and courteous when interacting with tenants, clients, vendors, and ownership
Proficient in Microsoft Office Suite (Excel, Word, Outlook)
Discreet with confidential information; dependable and solutions-oriented
Strong problem-solving skills and ability to work independently while contributing to a team
Understanding of commercial leases, rent rolls, certificates of insurance, and service contracts
Familiarity with accounts payable/receivable and monthly financial reporting processes
Knowledge of work order management, vendor coordination, and maintenance tracking
Experience supporting tenant relations, move-ins/move-outs, and service request resolution
Demonstrates reliability, accountability, and consistent follow-through
Upholds high standards of professionalism, integrity, and customer service
Adapts well to changing priorities in a fast-paced environment
Collaborates effectively with property managers, accounting teams, engineers, and leadership
Ability to lift or carry light office materials (up to 25 lbs. occasionally)
Preferred
associate's or bachelor's degree in Business, Real Estate, or related field
1–3 years of experience in commercial property management, real estate administration, or a related administrative role
Familiarity with office, industrial, retail, or mixed-use property operations
experience with property management software (Yardi, MRI, AppFolio, or similar)
Benefits
Competitive compensation
Comprehensive benefits
Opportunities for growth within a rapidly expanding organization.
Company
Partners
Partners is a commercial real estate firm.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jon Silberman
Chief Executive Officer
Travis L. Rodgers
Partner, Chief Operating Officer
Recent News
2024-10-17
Business Journals
2024-05-27
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