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Coast Guard Exchange (USCGCSC) · 1 month ago

Administrative Assistant Temp FT NTE 1 Year* – 6563

MWR Kodiak, Kodiak, AK, US

Full-time, Contract

Onsite

Entry Level

$18.50/hr - $22/hr

1+ years exp

Coast Guard Exchange (USCGCSC) is seeking an Administrative Assistant to support the MWR Kodiak Admin team. The role involves performing a variety of responsible administrative duties, managing correspondence, scheduling appointments, and assisting with the Military Ticket Program while adhering to safety regulations.

Retail

Responsibilities

Screens calls and visitors, personally handle many requests for information and refers others as appropriate

Types correspondence, reports and other materials

Maintains various files, regulations, manuals and directives

Reads all incoming correspondence to determine proper action

Reviews outgoing correspondences and reports ensuring proper format

Maintains supervisor’s calendar and schedules appointments and meetings according to his/her workload and current issues of importance

Handles matters and situations of a confidential and sensitive nature

Performs daily responsibilities independently

Manage projects and contribute to committee and teamwork

Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page, social media, text marketing, and electronic message boards

Manage and promote Military Ticket Program

Assists eligible patrons with ticket orders and sales using a credit card machine and cash register

Adheres to safety regulations and standards

Uses required safety equipment and observes safe work procedures

Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment

Performs other related duties as required

Qualification

Clerical support experienceMicrosoft OfficeAssociate's DegreeProject managementTeamwork

Required

A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision

Experience using Microsoft Office

Preferred

An Associate's Degree from an accredited university with emphasis in retail or business administration and at least two years of specialized experience. General business experience may be substituted for degree on a year to year basis