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Microvast · 1 month ago

Receptionist and Administrative Assistant

Stafford, TX

Full-time

Onsite

Senior Level

5+ years exp

Microvast is a technology innovator that designs, develops, and manufactures lithium-ion battery solutions. The company is seeking a highly experienced and organized Receptionist and Administrative Assistant to support U.S. operations, manage the reception front desk, and provide comprehensive administrative support to senior leaders.

Consumer ElectronicsEnergy StorageEnvironmental EngineeringManufacturing

No H1B

U.S. Citizen Only

Responsibilities

Welcome employees and visitors with warmth and professionalism to establish a culture of hospitality

Manage all aspects of the visitor management system, including badge issuance, NDAs, and security procedures

Manage and monitor the front desk area, ensuring it remains organized, presentable, and secure

Handle incoming communication, emails, and inquiries, directing them to the appropriate team or Microvast Responsible Person

Support onsite leadership with projects and requests including, but not limited to, sitewide communications, organizing events and team functions, restocking, ordering of supplies, processing and creation of purchase orders

Maintain accurate logs of routine tasks and visitor/employee traffic

Provide comprehensive administrative support to the workplace and select senior leaders as needed

Manage calendars, book domestic and international travel, process and approve expense reports

Take detailed meeting notes, synthesize outcomes, and track follow ups

Prepare documents, presentations, and correspondence at an executive level

Maintain standards and cadence of workflows while identifying and implementing improvements

Coordinate office-wide events and team functions, ensuring seamless execution

Manage all incoming and outgoing mail, packages, and courier services; distribute mail to appropriate departments or personnel

Monitor and maintain the functionality of general office equipment (e.g., printers, copiers); coordinate maintenance and consumables replacement as needed

Coordinate meeting room schedules and ensure all conference rooms and common areas are tidy, well-stocked, and ready for use

Act as the primary point of contact for routine building maintenance and office service vendors

Qualification

Microsoft Office SuiteAdministrative supportInterpersonal communicationMultitaskingOrganizational skillsProfessional demeanorProblem solvingAttention to detailTeam playerConfidentiality

Required

Bachelor's Degree in Business Administration

5+ years of proven experience in a receptionist or administrative workplace support role in a corporate workplace environment supporting C-suite leaders

Ability to work effectively in a fast-paced environment with constantly changing priorities and demands, demonstrating exceptional skills in workload prioritization and multitasking

Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and familiarity with office management tools

Demonstrated history of utilizing strong organizational work-ethic, copywriting, and verbal and written communication skills when dealing with employees, visitors, and senior leadership

Ability to work nights and weekends as needed

Professional appearance and demeanor with a welcoming personality

Excellent interpersonal and communication skills (verbal and written)

Positive attitude and team player, representing the executive in every interaction

Ability to maintain confidentiality and be discreet

Highly organized, with the ability to prioritize multiple tasks seamlessly and anticipate changes

Proactive problem solver able to work independently