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Tao Group Hospitality · 4 hours ago

Payroll Processor - Corporate Las Vegas

LV Metro Area

Full-time

Onsite

Entry, Mid Level

2+ years exp

Tao Group Hospitality is a company that offers competitive benefits for its full-time team members. They are seeking a Payroll Processor responsible for ensuring accurate payroll data reporting and acting as a liaison between the Oracle payroll process and venue management, while also collaborating with HR and Accounting teams on various projects.

Food and BeverageFood ProcessingRestaurants

Hiring Manager

Alejandra Cervantes

Responsibilities

Assist in the processing of all payroll entries within Oracle

Assist in the payroll uploads (imports) of bonus/commission information into payroll system adhering to the designated processing timeline to ensure timely payroll processing

Input with supplemental payment details (i.e., bonuses, commissions, lump sum payments, etc.)

Calculate and provide data so that Oracle can accurately calculate retroactive adjustments required for all non-exempt employees, paid hourly

Calculate and provide data to Oracle for retroactive adjustments required for all exempt employees being paid a fixed salary

Calculate and provide data to Oracle for all employees for all overtime retroactive pay calculations

Audit electronic Timecards to ensure all hours are submitted and processed within the correct pay period

Ensure all hours have been approved by the department Manager or Supervisor and resolve all exceptions based on documented payroll processing guidelines

Input payroll related adjustments and updates into Oracle, such as pro-rations, retroactive payments, stop payments, off cycle payments, etc. subject to payroll processing timelines

Process manual checks for missing hours, PTO/Vacation Cash outs, terminations and settlements as well as one-time payments and forward to the Accounting team with the required documentation for processing

Work with HR/Payroll team on importing related data into payroll software and provide quality control to HR processed database changes to ensure data integrity

Conduct both pre and post audits of the payroll input file and corrects any errors prior to file upload

Coordinate with Payroll Leadership team on all pertinent payroll issues

Work closely with the venue Management team to resolve employee payroll issues timely and within state guidelines

Notify Oracle of requirement for stop payments, off cycle payments and voids and provide data to identify specific payment(s) impacted

Track employees' usage of PTO, including payments to employees and balances available

Assist in the distribution of employee payroll checks and statements

Distribution of employee Forms W-2

Assist in extracting data from Payroll/timecard/PTO Tracking to generate reports needed by management

Receive and stamp date receipt of all garnishment orders or inquiries

Submit all wage assignment orders or inquiries to Oracle Payroll Specialist by specified method within 24 hours of receipt per department guidelines

Work with internal Tao Group Hospitality Payroll Accountant in notifying Oracle of all updates and changes to tax rates, jurisdictions and tax status in a timely manner

Assists in the handling of employee payroll related inquiries either written, phone or in person with professionalism, courteousness and a sense of urgency

Actively try to contact employees who have not cashed live checks to ensure that they do not become stale dated

Document all attempts to contact the employee

Update the Unclaimed wage report with updated information

Assist with annual audit preparation; W-2 processing and all year end responsibilities and reporting

Assist with projects relating to automation and streamlining of process and procedures for payroll; continues to look for solutions and raise-the-bar

Assist and/ or completes additional tasks as assign

Qualification

Oracle PayrollElectronic payroll processingMulti-state payroll knowledgeFundamental Payroll CertificationMicrosoft OfficeWorkday payroll systemsMulti-tax jurisdictionsFluency in SpanishProblem-solving skillsCommunication skillsConfidentiality

Required

High School Diploma required or equivalent

Proof of eligibility to work in the United States

Minimum of two to three (2 – 3) years' experience in electronic payroll processing with Multi State knowledge

Fluency in Spanish a plus

Maintain a professional, neat and well-groomed appearance adhering to Tao Group Hospitality standards

Proficient in Windows Microsoft Office (Word and Excel)

Knowledge and experience with multi-tax jurisdictions

Knowledge of all federal, state, and other regulatory agencies laws for payroll-related compliance

Knowledge of arithmetic

Knowledge of economics and accounting principles and practices and reporting financial data

Must have strong problem-solving skills

Excellent written and verbal communication skills required

Ability to work under pressure and meet deadlines

Must have good positive energy throughout the day

Must be able to read the computer monitors and print legibly

Must be able to sit and/or stand for extended periods of time

Must be able to move quickly through work and set the pace in the office

Must be able to push and lift up to 25 lbs

Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner

Ability to maintain a high level of confidentiality

Ability to handle a fast-paced, busy, and somewhat stressful environment