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Job Corps · 1 month ago

Student Records Clerk

Marion, VA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Job Corps is an organization dedicated to providing support services for students. The Student Records Clerk role involves ensuring the accuracy and completeness of student records while assisting in various administrative tasks to support student participation in the program.

EdTechEducation

Responsibilities

Reviews all incoming information for student records to ensure accuracy and completeness of each form

Assists the Records Manager in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP)

Collaborates with counselors in returning UA students back to Center. Ensures prompt documentation of UA retrieval efforts in CIS and student personnel files

Maintains accountability for the input of students' records and credentials in CIS in compliance with the PRH

Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps

Assists in the development of daily morning reports are made available to all department in a timely manner

Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management

Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student

Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement

Prepares arrival pay sheets for students

Reviews student folders to ensure they contain necessary paperwork

Helps update student profiles (ETA 640)

Prepares terminated folders

Files Student information into permanent folder

Works with counselors and Student Personnel Officer on arranging student transportation

Assures that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information

Ensure accuracy, completeness, and timeliness of all student records documents

Perform other duties as assigned