Aurora · 6 hours ago
Executive Assistant
Pittsburgh, PA
Full-time
Hybrid
Mid Level
$84K/yr - $150K/yrAurora is dedicated to delivering the benefits of self-driving technology safely and efficiently. They are seeking an Executive Assistant to manage complex calendars, coordinate travel, and support leadership in achieving organizational goals while maintaining confidentiality and promoting team dynamics.
AutomotiveAutonomous VehiclesElectric VehicleTransportation
Responsibilities
Manage leaders’ dynamic and complex calendars
Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role
Prioritize leaders’ time for internal and external commitments using sound judgment
Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy
Assess necessity, urgency, and frequency when arranging candidate interviews with leaders
Gather agenda topics for internal meetings
Assist with preparation of presentation decks and internal documentation and communications
Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items
Take appropriate follow-up actions as necessary with little guidance
Manage and submit leaders’ expense reports
Review and approve leaders’ teams’ expense reports, ensuring submissions are aligned with company’s expense policy
Plan and coordinate leaders’ team offsites and onsites
Greet and situate visitors with a friendly and professional demeanor
Assist with new hire onboarding of leaders’ direct reports
Act as strategic partner, facilitator, and liaison for leaders and their teams
Become a knowledgeable information resource for leaders, their teams, and the company at large
Uphold strict level of confidentiality while promoting an atmosphere of transparency
Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams’ priorities and projects
Drive continual process improvement, including introducing new processes when appropriate
Lead and/or support special projects for leaders and Administration (EA) Team
Support cultural initiatives, promote team building and morale, and exemplify company values
Qualification
Required
Excellent calendar management skills, including the coordination of complex meetings
Great verbal and written communication skills
Exceptional attention to detail
Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
Creative problem solver and self-starter
Able to work collaboratively and calmly, especially in stressful circumstances
Able to adapt to competing demands in a dynamic business environment
Exceptional judgment and active foresight
Good decorum, discretion, and presence in dealing with internal teams and external partners
Highly resourceful team-player with the ability to also be extremely effective independently
Ability to achieve high performance goals and meet deadlines in a fast paced environment
Project coordination experience
Flexibility to perform job duties outside of normal business hours as necessary
Ability to handle confidential information with discretion
Occasional travel required
Benefits
Annual bonus
Equity compensation
Benefits
Company
Aurora
Aurora is building self-driving technology to operate multiple vehicle types, from freight-hauling trucks to ride-hailing passenger ones.
Founded in 2017
1001-5000 employees
H1B Sponsorship
Aurora has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (51)
2023 (91)
2022 (77)
2021 (38)
2020 (51)
Funding
Current Stage
Public CompanyTotal Funding
$4.19BKey Investors
UberSequoia Capital
2024-08-01Post Ipo Equity· $483M
2023-07-19Post Ipo Equity· $820M
2021-11-04Post Ipo Equity· $1.8B
Leadership Team
Chris Urmson
CEO and co-founder
David Maday
Chief Financial Officer
Recent News
2025-12-24
Company data provided by crunchbase