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UC Irvine · 1 month ago

Contract Administrator 4 - Procurement and Contracting - FT - Day

Fullerton, CA

Full-time, Contract

Onsite

Mid Level

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. The Contract Administrator is responsible for coordinating the contracting of commodities, managing procurement processes, and performing contract administration to ensure compliance with policies and procedures.

Higher Education

Diversity & Inclusion

Responsibilities

Under general direction incumbent is responsible for coordinating the contracting of commodities as assigned, from initiation through terms and conditions and legal reviews to signed contract and implementation in accordance with policies and procedures, including but not limited to investigating alternatives, reviewing cost effectiveness, soliciting bids and negotiating with vendors

Incumbent is responsible for procurement of a wide variety of medical related services and supplies and understanding end to end supply chain process to properly implement successful programs

Performs contract administration, price analysis, and negotiations

Contracts for minor/capital equipment, as assigned

Develops sourcing strategies for services, supplies, and technologies associated with assigned commodities/categories

Incumbent must employ use of analysis-based scoring criteria/methodology to include presenting models to key stakeholders in clinical and business settings

Develops and maintains expertise in commodities and sourcing of supplies for areas assigned

Resolves POs, payment, contract, and departmental issues

Develop and drives complex RFXs for services and supplies, including bid specifications, terms and conditions, bid evaluation and vendor selection

Assists in the planning of, and performs lease/purchase transactions following UC program guidelines, as assigned

Documents source selection, price rationale, and maintains purchase documentation to assure compliance with audit, University of California, state and other requirements

Adheres to HIPAA and BAA requirements

Performs other duties as assigned

Qualification

Contracting principlesProcurement methodsNegotiation skillsAdvanced communicationMicrosoft OfficeProblem resolutionPolitical acumenCustomer service orientationListening skillsInterpersonal skillsOrganizational skillsPresentation skills

Required

Effective interpersonal skills required to establish and maintain credibility and working relationships with vendors, colleagues and client groups

Bachelor's degree in related area and/or equivalent experience/training

Advanced written, verbal and interpersonal communication skills; advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills

Advanced organizational, presentation and negotiation skills

Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills

Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques

Advanced knowledge of Word, Excel, Project, PowerPoint, and other tools in the Microsoft Office

Advanced knowledge and understanding of specific contracting assignments

Preferred

Legal training and/or certification and/or degree desirable

Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices