University of California, Davis ยท 1 month ago
Administrative Officer 3 CX
Sacramento, CA
Full-time
Hybrid
Mid LevelThe University of California, Davis is a large academic institution seeking an Administrative Officer to provide advanced operational and analytical support in the Department of Neurology. The role involves managing clinical section operations, coordinating workflows, and supporting Vice Chairs while ensuring alignment with departmental goals.
Responsibilities
60% - Section Operations Management
30% - Executive Support to Vice Chairs
10% - Special Projects, Analysis, and Team Participation
Qualification
Required
Bachelor's degree in a related field (e.g., business administration, public administration, health administration, or related discipline) or equivalent combination of education and experience
Experience performing professional-level administrative, operational, or analytical duties in a complex organization, preferably within a university, medical school, or healthcare environment
Experience interpreting, applying, and communicating administrative policies, procedures, and guidelines with a high degree of accuracy
Experience coordinating complex operational workflows, managing multiple concurrent deadlines, and independently resolving problems in a fast-paced environment
Demonstrated analytical skills, including the ability to collect, organize, and synthesize data; generate reports; identify trends; and make recommendations to leadership
Strong organizational and project-management skills, with the ability to manage competing priorities, track ongoing commitments, and complete work with minimal supervision
Excellent written and verbal communication skills, including the ability to prepare professional correspondence, meeting materials, summaries, and operational documentation for diverse audiences
Demonstrated ability to maintaining confidentiality, exercising discretion, and managing sensitive or privileged information
Demonstrated customer service and interpersonal skills, with the ability to interact effectively with faculty, staff, senior leaders, and cross-functional administrative partners
Proficiency with standard business software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and the ability to learn new systems, databases, and administrative tools (e.g., Lightning Bolt, Epic, ServiceNow, SharePoint)
Preferred
Experience working in an academic department within a School of Medicine, academic medical center, or university health system
Knowledge of faculty academic and clinical administrative processes, including credentialing, reappointments, workload/effort tracking, faculty development, or academic personnel procedures
Experience with wRVU or faculty productivity metrics, clinical reporting, or operational dashboards
Experience coordinating academic events, faculty development activities, Section meetings, or operational workgroups
Knowledge of faculty academic and clinical administrative processes, including credentialing, reappointments, workload/effort tracking, faculty development, or academic personnel procedures
Knowledge of UC Davis and UC Davis Health policies, systems, and administrative procedures
Benefits
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans.
Company
University of California, Davis
UC Davis was founded in 1908 to serve the state of California. We do and we always will.
Founded in 1908
10001+ employees
H1B Sponsorship
University of California, Davis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (224)
2024 (182)
2023 (201)
2022 (157)
2021 (137)
2020 (130)
Funding
Current Stage
Late StageLeadership Team
Sean Quinn
Chief Financial Officer (Athletics)
Alyssa M. Rodriguez, PHR
Human Resources Generalist / Business Partner
Recent News
2023-10-27
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