Upstate Medical University ยท 1 month ago
Senior Administrative Specialist
Syracuse-Auburn Area
Full-time
Onsite
Mid, Senior Level
$20.48/hr - $34.22/hr
4+ years expUpstate Medical University is seeking a Senior Administrative Specialist to provide high-level administrative support to the Division Chief of Dermatology. The role involves coordinating office functions, managing schedules, and overseeing administrative operations to ensure efficient department performance.
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Responsibilities
Coordination of calendar, scheduling meetings, conference call and other appointments
Coordinate Grand Round Lectures
Assist with processing division educational requirement forms
Travel and accommodation arrangements
Handles mail and other correspondences; screens telephone calls and returns call
Edits and proofreads a wide range of documents
Prepares and processes expense reimbursement, academic credentialing and Medical Staff related documents
Maintains filing system, both electronic and paper
Liaison for the division with integral departments with the hospital and community organizations
May participate with grant requests and other reports
Coordinate new faculty recruitment and onboarding
Assist with educational and clinic portfolios for supporting faculty
Possible divisional administrative cross coverage
Other duties as assigned
Qualification
Required
Associates Degree or pertinent college level courses
4 years administrative/office management experience including supervisory experience
Proficient in a variety of office software and spreadsheets
Able to work independently
Preferred
Work Days: Monday - Friday daytime hours
Benefits
Health, dental and vision insurance
Eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule)
Tuition reimbursement
Generous paid time off, including vacation and personal time
Paid sick leave
Holidays and floating holidays
Company
Upstate Medical University
The State University of New York Health Science Center at Syracuse encompasses a College of Medicine
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Baldrick's Foundation
2023-11-21Grant
Leadership Team
William G. Veit
Assistant vice president for internal audit and enterprise risk management
Recent News
Central New York Business Journal
2025-12-25
Central New York Business Journal
2025-11-05
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