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Lockwood™ · 2 hours ago

Event Coordinator

Austin, Texas Metropolitan Area

Full-time

Hybrid

Entry, Mid Level

2+ years exp

IDEOlogy Health is a privately held medical media and education company that is transforming medical education delivery. The Events Coordinator will assist in planning and executing over 300 medical education events, managing logistics, and ensuring a high-quality experience for attendees.

AdvertisingHealth CareMarketing

Culture & Values

Responsibilities

Manage the operational delivery of assigned in-person, virtual, and hybrid events to include pre-event planning, day-of event execution, and post-event communication

Oversee the entire event life cycle including site selection, contract negotiation, F&B planning, A/V coordination, onsite event execution, vendor management, budget and reconciliation, and creation of required event logistics documents

Under limited supervision, serve as primary onsite contact and coordinate setup and tear down of events

Greet all attendees in a professional and friendly manner to create a welcoming atmosphere

Seek feedback from attendees, clients, and faculty to ensure a quality, educational experience

Create reports to analyze data of events to determine return on investment

Create and update department documents and presentations for each event

Work cross-functionally with department leaders and teams routinely to ensure they are informed of event project status

Participate in on-going training and development of company goals and direction to communicate with attendees

Responsible for maintaining company branded inventory for events and placing orders when needed

Travel about 60-70% annually for events and other company functions to assist in production of events and supervise vendor related logistics

Other duties as assigned

Qualification

Event planningProject managementCommunication skillsMicrosoft OfficeAudio-visual equipmentCustomer satisfactionTime managementProblem solvingFlexibilityTeam player

Required

Bachelor's Degree or 2-3 years of relevant experience in a similar

Ability to demonstrate exceptional time management skills, manage projects, and meet deadlines

Excellent written and verbal communication skills including the ability to communicate to Senior Level Leaders within our organization as well as within our client organizations

Demonstrates a sound working knowledge of current role and the technical systems, applications and equipment used in performing this role and understands the impact this role has on other business functions within the organization

Must be able to use time efficiently by prioritizing and planning work activities and events

Ability to make independent and sound decisions in all situations with limited supervision

Sets high standards and measures of excellence to ensure quality assurance in every aspect of work performed

Ability to demonstrate a series of activities designed to enhance the level of customer satisfaction

Demonstrate effectiveness and flexibility with changing environments, responsibilities, tasks, and people

Identifies and resolves issues timely and ability to act quickly to fix issues. Escalates potential issues/concerns to senior leadership as appropriate

Must be comfortable working with basic audio-visual equipment to include routine inspection, inventory control, and troubleshooting when needed

Willingness to learn new technologies and work in multiple software platforms

Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint

Exerting up to 20 pounds of force occasionally to lift, carry, pull, or otherwise move objects

Walk and stand for extended periods of time especially at events

Able to bend, twist, and reach especially during events

Must be open to frequent travel and work occasional evenings and weekends as required

Hybrid work environment but candidate must be located in the Austin, TX area

Preferred

Familiarity with Zoom Meetings, Survicate, HubSpot, and Slido

Benefits

Competitive salary

Phenomenal incentive opportunity

Full suite of benefits

Company

Lockwood™

Lockwood™ is a full-service medical communications agency dedicated to delivering strategic, scientifically rigorous, and impactful solutions across the healthcare landscape.

Founded in 2007

Stamford, Connecticut, USA

501-1000 employees