SAE Institute · 1 month ago
Accounts Payable and Payroll Officer
Chicago, IL
Full-time
Hybrid
New Grad, Entry Level
$70K/yr - $70K/yrSAE Institute is seeking an Accounts Payable and Payroll Officer responsible for maintaining the accuracy of accounts payable and payroll records. The role includes processing transactions, preparing payments, and ensuring compliance with payroll policies while collaborating with various stakeholders.
Education Management
No H1B
Responsibilities
Process accounts Payable transactions and employee expense reports in a timely and accurate manner
Process student refund and stipend payments
Prepare and process weekly payments (check, wire, ACH, online payment)
Assist with vendor banking information update to ensure secure and accurate payments
Reconcile vendor statements with Oracle records on a monthly basis and resolve any discrepancies
Assist with account reconciliations and analysis to ensure AP and AR module reconciles to the the general ledger
Maintain and reconcile property, plant and equipment sub-ledger
Assist in the maintenance of vendor accounts such as FedEx, travel agencies, and other service providers
Respond to inquiries from internal teams and external vendors
Process vendors and related parties AR invoicing
Process orders in the procurement system
Assist with year-end audit preparation and documentation
Participate in month end and year end close activities
Meet accounting department closing schedules and reporting deadlines and commitments
Preparation of monthly payrolls using data sourced from the central HR information system (Proliant)
Ensuring that all payroll policies are adhered to and any exceptions are approved
Ensuring that payroll data is processed in a timely manner
Ensuring that all payrolls are processed correctly by our outsourced payroll providers
Ensuring that payment is made to employees on time
Interacting with employees to resolve queries
Establishing working relationships with key HR professionals
Escalating issues to the appropriate level when required
Qualification
Required
Legal right to work in USA
Demonstrated knowledge and understanding of bookkeeping and the ability to apply the knowledge
Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc
Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form
Knowledge and experience with corporate financial, accounting and administrative information systems
Excellent telephone, reception desk, and customer service communication skills
Ability to work within existing guidelines, policies and procedures
Ability to handle multiple tasks while maintaining a professional manner
Ability to work well within a team environment
Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines
Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs
Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds
Degree in accounting or similar discipline, or appropriate experience
Experience in working with banking software and processing payment in bank
Experience in working with payables and payroll
Company
SAE Institute
SAE Creative Media Institute is the world's leading educator in creative media industries.
Founded in 1976
1001-5000 employees
Funding
Current Stage
Late StageRecent News
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