Visit Salt Lake · 1 month ago
Brand & Experience Assistant
Salt Lake City, UT
Full-time
Onsite
Entry Level
2+ years expVisit Salt Lake is an organization focused on promoting the Salt Lake area as a vibrant destination. The Brand and Experience Assistant will provide high-level administrative support to the Chief Brand & Experience Officer while assisting with various functions across departments such as marketing and communications.
Non ProfitTourismTravel
Responsibilities
Manage the Chief Brand & Experience Officer’s calendar, schedule meetings, coordinate logistics, and ensure alignment with priorities
Arrange travel itineraries, accommodations, and related logistics
Prepare agendas, gather documents, create meeting materials, and ensure the CBXO is prepared for meetings and events
Take thorough meeting notes, track action items, and assist with follow-through
Process expense reports, assist with invoice coding, and support budget tracking functions for the office of the CBXO
Maintain organized files, digital folders, and departmental documentation
Handle all sensitive and confidential information with professionalism and discretion
Conduct basic research to support presentations, department initiatives, or partner conversations
Schedule team meetings, assist with agenda creation, capture notes, and maintain action-item lists
Manage purchase orders (POs), assist with invoice processing, and coordinate with Finance to ensure timely and accurate approvals
Assist with tracking departmental budgets, including updating spreadsheets, monitoring expenses, and coordinating with Finance to ensure accuracy
Support the preparation and formatting of presentations, reports, and simple marketing or communications materials
Assist with gathering assets, updating shared documents, and organizing departmental files, shared drives, and digital systems
Coordinate vendor paperwork, contracts, file transfers, and departmental logistics
Help maintain simple trackers, department calendars, shared schedules, and deliverable lists to keep workflows organized
Support the collection of updates and materials needed for leadership meetings, internal reporting, and departmental communication
Ensure timely flow of information between teams, escalating delays or gaps when necessary
Assist with internal events, team workshops, trainings, and proprietary VSL initiatives as directed
Qualification
Required
2-4 years of administrative, executive support, or department coordination experience, preferably in hospitality, tourism, marketing, events, or related industries
Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook) and Google Workspace
Ability to maintain professionalism and handle confidential information with discretion
Creative problem solver with a positive, proactive, and self-starting approach
Ability to thrive in a fast-paced, team-oriented environment
Commitment to providing outstanding internal and external hospitality and service
Preferred
Experience with Asana or other task/project management tools is a plus
Benefits
Medical
Dental
Vision
Life
Long-term disability
401(k) plan
Vacation
Sick
Personal Days
Major holidays PTO
Company
Visit Salt Lake
Visit Salt Lake is a private, non-profit community organization promoting Salt Lake as a travel destination.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kaitlin Eskelson
President & CEO
Bart Blaisdell
Chief Financial Officer
Recent News
2025-12-05
ReviewJournal
2025-10-16
Company data provided by crunchbase