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Aims Community College · 1 month ago

Program Coordinator II, Faculty Teaching & Learning Center

Greeley, CO

Full-time

Onsite

Mid Level

$53K/yr - $57K/yr

3+ years exp

Aims Community College is dedicated to fostering an innovative and supportive environment for its faculty. The Program Coordinator II will collaborate with the FTLC Chair to enhance faculty development through effective program coordination, marketing, and logistical support.

Higher Education

Comp. & Benefits

Responsibilities

Assist the FTLC Chair with marketing and logistical support for training sessions and professional development programs

Collaborate with the FTLC team to plan and support established programming such as New Faculty Orientation, the Aim Higher Conference, and the Technology, Accessibility, and Pedagogy (TAP) Conference

Maintain and update the FTLC website to ensure information, events, session recordings, and resources are current and accurate

Partner with the Marketing team to promote FTLC events and programs through website updates, Aims Daily submissions, and Localist event postings

Coordinate logistical and administrative details for FTLC programs, including securing trainers/presenters, managing communications, tracking expenditures and receipts, preparing materials, and overseeing day-of-event needs

Support the creation and distribution of FTLC newsletters, including the monthly FTLC Newsletter and weekly New Faculty Newsletter, highlighting professional development opportunities, upcoming events, and college-wide achievements. Collaborate with the FTLC Chair and Instructional Coach on content and revisions

Provide logistical consultation and support to faculty clients; maintain and market professional development calendars and schedules on a weekly, monthly, and semesterly basis

Update conference and training materials, including workbooks and the FTLC Playbook, in coordination with the FTLC Chair

Track faculty participation and growth across FTLC recognition programs, including Professional Growth and Development Certificates and FTLC Awards. Generate certificates and coordinate memorabilia for awardees and certificate recipients

Monitor faculty completion of Online Training Workshops, including generating pay rosters and certificates, and communicating completion details to faculty and leadership on behalf of the FTLC

Process part-time faculty pay for committee service, trainings, all-campus events, and other compensable activities in coordination with the Faculty Chair

Administer faculty professional development funding requests and related documentation

Process independent contractor agreements, travel requests, and expense reimbursements; maintain and reconcile professional development funding logs

Maintain current knowledge of emerging technologies and participate in training as needed to support FTLC initiatives

Actively engage in college service to advance FTLC goals and support the College’s Strategic Plan related to talent development and cultural responsiveness training

Coordinate and maintain use of FTLC common spaces, including scheduling events, restocking the breakroom, and managing event supplies. Collaborate with the FTLC team to ensure efficient event scheduling and setup

Create and process requisitions, orders, and approvals; receive merchandise and reconcile departmental credit card transactions, purchase orders, and invoices

Prepare and support event and training logistics, including setup, materials, and promotional items for FTLC events and conferences

Generate and maintain FTLC budget and expenditure reports

Partner with the FTLC Chair to develop and distribute feedback surveys for trainings, conferences, and programs such as online and new faculty mentoring. Compile and analyze survey results, providing summary reports and recommendations

Manage the FTLC email inbox, including responding to inquiries and providing support to faculty, staff, and administrators

Qualification

Program coordinationEvent planningMarketing skillsGoogle WorkspaceMicrosoft WorkspaceCommunication skillsCanvaAttention to detailConfidentialityTeam collaboration

Required

Bachelor's Degree in any field; plus, three (3) years of experience coordinating program logistics, training, and administrative activities, ideally within higher education

Experience in researching, designing, organizing, and marketing professional development sessions or events may be considered in lieu of some requirements, or in combination with a CTE credential and equivalent education and experience

Effective written and verbal communication skills

Attention to detail

Maintain confidentiality of sensitive data/information

Familiarity with Google Workspace, Microsoft Workspace, and the ability to learn design and marketing software like Canva

Cover Letter

Resume