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Van Andel Institute · 1 month ago

Administrative Assistant - Department of Cell Biology

Van Andel Research Institute

Full-time

Onsite

Mid Level

3+ years exp

Van Andel Institute (VAI) is a world-class biomedical research institute located in Grand Rapids, Michigan, dedicated to improving human health. The Administrative Assistant will support faculty members in the Department of Cell Biology by managing schedules, coordinating travel, and maintaining departmental records.

Health Care

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests

Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings

Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality

Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations

Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters

Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel

Prepare monthly expense reports and track the budget for faculty members and laboratory personnel

Maintain appropriate levels of office supplies, equipment, work orders, etc

Qualification

Administrative experienceOrganizational skillsCommunication skillsBudget trackingTravel coordinationProactive problem-solvingMulti-taskingTeam collaborationAttention to detail

Required

Have administrative experience working in a laboratory, research, or similar environment

Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty

Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks

Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members

Be able to communicate efficiently both verbally and in writing

Be able to effectively prioritize tasks to efficiently manage multiple projects and requests

Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience

Benefits

This position is benefits-eligible.

A benefits overview is available on our careers page.

Company

Van Andel Institute

Van Andel Institute is an independent biomedical research and science education organization in Grand Rapids, MI.

Founded in 1996

Grand Rapids, Michigan, USA

201-500 employees

https://www.vai.org/

H1B Sponsorship

Van Andel Institute has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (26)

2024 (12)

2023 (27)

2022 (27)

2021 (15)

2020 (15)