JLL · 3 months ago
Facilities Coordinator/Administrator
Newark, DE
Full-time
Onsite
New Grad, Entry Level
$50K/yr - $61K/yr
0+ years expJLL is a leading global provider of real estate and investment management services. The Facilities Coordinator/Administrator will provide essential administrative and operational support to the site management team, ensuring smooth delivery of day-to-day operations and assisting with vendor coordination.
CommercialReal Estate
No H1B
Responsibilities
Scheduling and coordinating vendor activities and site inspections
Maintaining accurate records of vendor interactions, service requests, and site activities
Assisting in the preparation of basic reports on site operations and vendor performance
Responding to routine inquiries from staff, vendors, and clients
Supporting the implementation of site procedures and protocols
Helping to organize and maintain site documentation and operational manuals
Assisting in tracking and reporting on key performance indicators (KPIs)
Coordinating site meetings and helping to prepare relevant materials
Supporting front desk operations and greeting visitors
Qualification
Required
0-2 years of experience in an administrative or operational support role
Strong organizational skills and attention to detail
Proficiency in Microsoft Office suite, particularly Excel and Outlook
Excellent written and verbal communication skills
Ability to prioritize tasks and manage time effectively
Basic understanding of customer service principles
Ability to work onsite full time
Preferred
Experience in a facilities management or property management environment
Familiarity with vendor management concepts and coordination
Advanced Excel experience including data analysis, reporting, and spreadsheet management
Experience with purchase order creation and procurement processes
Strong administrative background with experience in document management and filing systems
Database management and data entry expertise
Basic knowledge of building operations and maintenance
Understanding of health and safety practices in a workplace setting
Exposure to scheduling and coordination software
Experience supporting executive-level administrative tasks and meeting coordination
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
2026-01-07
Morningstar.com
2025-12-29
Company data provided by crunchbase