The Maybourne Beverly Hills · 1 month ago
Purchasing Coordinator
Beverly Hills, CA, US
Full-time
Onsite
Entry Level
$29/hr - $30/hr
1+ years expThe Maybourne Beverly Hills Hotel is looking for a Purchasing Coordinator to support the day-to-day operations of the Purchasing & Procurement Department. This role involves processing orders, coordinating deliveries, maintaining purchasing records, and providing administrative support to ensure efficient hotel operations.
Hospitality
Responsibilities
Prepare and submit daily purchase orders for hotel departments, including F&B, Rooms, Spa, Retail, Engineering, and Minibar
Confirm pricing, product availability, and delivery timelines with vendors
Maintain par levels and assist in monitoring low-stock items; escalate shortages to the Purchasing Manager/Director
Support urgent or same-day ordering needs when requested
Communicate with vendors regarding order confirmations, substitutions, lead times, back orders, and availability issues
Request product information, quotes, and updated price lists as needed
Maintain vendor contact lists and ensure vendor information is current
Coordinate with Receiving to reconcile deliveries and resolve discrepancies, damages, or missing items
Track vendor credits and replacement requests
Assist with preparation for monthly inventory counts, including data entry, count sheets, and updates
Accurately enter invoices into purchasing or inventory systems with proper GL coding
Maintain organized digital and physical purchasing files, including POs, invoices, MSDS sheets, and quotes
Update and maintain inventory, purchasing logs, and tracking spreadsheets
Update price trackers, comparison sheets, and product logs
Monitor pricing changes and notify the department of increases or discrepancies
Assist with spend analysis and reporting as directed
Respond to daily purchasing requests from hotel departments in a timely manner
Assist with researching and sourcing product alternatives when items are discontinued or unavailable
Help prepare documents for new vendor setups and credit applications
Maintain organization of the purchasing office and ensure necessary supplies are available
Support onboarding tasks for new suppliers (documentation, compliance materials, etc.)
Assist with weekly or monthly departmental reporting
Qualification
Required
Strong attention to detail and accuracy in data entry
Excellent communication and follow-up skills
Ability to prioritize tasks in a fast-paced environment
Proficiency in Microsoft Excel, Word, and purchasing/inventory systems
Strong organizational skills with the ability to handle multiple requests at once
Ability to lift up to 50 lbs occasionally (receiving support, handling samples, etc.)
Ability to stand or walk for short periods when assisting with receiving or inventories
Regular use of computer, phone, and office equipment
Preferred
1–2 years of purchasing, supply chain, hotel operations, or administrative experience preferred
Hospitality experience highly desirable
Benefits
Medical/Dental/Vision Insurance
Company matched 401(k) plan
Company matched Health Savings Plan
Flexible Spending
Paid Holidays
Paid Time Off
Paid Sick Leave
Employee Assistance Program
Free Parking
Employee Recognition Programs
Colleague meals
Colleague Referral Incentive program
Company
The Maybourne Beverly Hills
Situated within Beverly Hills’ famous Golden Triangle, The Maybourne Beverly Hills is a sophisticated escape with legendary London roots, European charm, and a fresh California flair, right in the heart of Beverly Hills.
Founded in 2020Beverly Hills, California, US
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase