Apply on Employer Site

CVS Health · 4 hours ago

Executive Assistant

Hartford, CT

Full-time

Hybrid

Senior Level, Lead/Staff

$22.59/hr - $53.95/hr

10+ years exp

CVS Health is the nation’s leading health solutions company, dedicated to transforming health care. They are seeking an Executive Assistant to provide administrative support to high-level executives in the Hartford, Connecticut office, managing schedules, travel arrangements, and facilitating communication within the business operations team.

Health CareMedicalPharmaceuticalRetailSales

Responsibilities

Proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars

Arranges and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, serve as first-line of defense with the high volume of communications of phone and email

Arrange travel and all accommodations including comprehensive and detailed itineraries

Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner

Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff

Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink

Coordinate on-boarding and off-boarding of employees and consultants, including hardware installation request/repair, space planning, etc

Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc

Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools

Edit presentations, agendas, spreadsheets, communications, databases, and reports

Prioritize and track deliverables, manage project timelines, deadlines and requests

Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates. Responsible for drafting and editing correspondence

Manage special projects as designated and assist other department members as necessary

Works appropriately with confidential information; always acts with discretion

Qualification

Microsoft OfficeCalendar ManagementExecutive SupportConfidentialityNote TakingInterpersonal SkillsProject Management

Required

10+ years administrative experience supporting senior leadership

Experience with Microsoft Office tools such as Word, Excel, Outlook and PowerPoint

Previous experience maintaining executive's phone, calendar, work and travel schedules using Microsoft Outlook

Bachelor's degree or equivalent work experience

Preferred

Strong interpersonal skills, including a professional phone manner and in-person presence

Ability to work with and maintain confidential information

Experience taking detailed notes and extracting action items

Ability to understand priorities and adjust meetings and content appropriately

Ability to work both independently and collaboratively

Preference is for a hybrid position that requires 2-3 days per week in the office

Benefits

Affordable medical plan options

401(k) plan (including matching company contributions)

Employee stock purchase plan

No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching

Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility