Sojitz Corporation of America · 1 week ago
Senior Administrative Assistant
Houston, TX
Full-time
Onsite
Senior Level
$50K/yr - $61K/yrSojitz Corporation of America is seeking a Senior Administrative Assistant to support the Houston-Administration Department. The role involves providing office management, daily operations, and accounting support to ensure the smooth functioning of the department.
InsuranceProject ManagementRenewable EnergyTrading PlatformTransportation
Hiring Manager
Michael Slattery
Responsibilities
Coordinate expense payments with NY Accounting Department
Check Accounts Payable-Trade entries entered by Trade Assistants and post in SAP
Enter Inventory Adjustment and Sales Cancellation entries in SAP
Prepare and enter Expense Allocation entries in SAP
Participate in month-closing process such as entering monthly expense entries, verifying Inventory Reconciliation prepared by Trade Assistants, obtain signatures on accounting documents and submit to New York Accounting as required
File accounting documents monthly and maintain the files in order
Provide requested documents to assist in various internal/external audits
Enter new Fixed Assets data in BNA fixed asset system
Back up other accounting staff as needed
Ensure company cars are well maintained (e.g. repairs, washes, registration and other maintenance)
Arrange all social events for the office
Ensure office common areas are in neat order
Order office supplies, pantry supplies, postage and other supplies for the office
Manage company cell phone account including obtaining approval and purchasing electronic devices as required
Provide assistance with offsite storage needs
Provide receptionist duties
Trouble shoot basic telecommunication/computer/network issues in coordination with NY IS Department
Provide mail room support
Manage building and parking access cards
Provide support to newly arrived rotational staff to ensure a smooth onboarding
Provide administrative support to ensure efficient office operation
Contribute to team effort by accomplishing related results as needed
Qualification
Required
Experience in general accounting/bookkeeping principles
Experience in office management
Ability to works under minimal supervision and within established procedures and practices
Strong attention to details
Must possess basic analytical skills, meet deadlines and maintain confidential information
Organizational and time management skills required
Ability to communicate effectively and professionally with those inside/outside the Company
Team oriented
Proficiency with Microsoft Office and SAP software
Knowledge of the entire trade process and draws on existing procedure to solve some unusual problems
Company
Sojitz Corporation of America
Sojitz Corporation of America is an international trading company that manages trading, marketing and all types of financial services.
Founded in 2004
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.23M2011-09-21Grant· $0.23M
Leadership Team
Julian Gomez
SVP, Chief Administrative Officer, General Counsel, Chief Compliance Officer, Sr. GM Human Resources
Company data provided by crunchbase