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Jack Morton Worldwide · 23 hours ago

Event Coordinator

Westlake Village, CA

Full-time

Hybrid

Mid Level

3+ years exp

Jack Morton Worldwide is a leading experiential marketing agency known for crafting transformative experiences. The Event Coordinator will play a critical role in executing brand activations, managing project coordination, and building client relationships.

AdvertisingBrand MarketingContent MarketingDigital MarketingEventsMarketingSponsorship

Responsibilities

Run specific deliverables or assignments or small projects through a complete life cycle, independently or with little guidance, delivering on time, on budget and flawlessly, including program wrap-up and archiving

Independently and proactively manage all elements of project coordination and process

Assist in tracking deadlines for our internal teams, clients, and external vendors

Create new and adapt current meeting agendas, documents, templates, or checklists to fit project-specific requirements

Eventually demonstrate subject matter expertise within specific areas of projects

Recognize when tasks within the quality process are outdated and look to management for advice on how to update and proceed

Support tasks related to the budgeting process with guidance

Be able to master the purchasing and contractual process for renewal programs, as well as other required processes such as vehicle coordination, insurance, T&E

Accountable for defined client deliverables

Builds trust with clients through timely, accurate and responsive communications, managing communications in a proactive way with a sense of urgency

Follow status reports and schedules to ensure all needs / deadlines are met

Start to advise, guide and counsel clients on solutions to their needs; lead client conversations as appropriate

Confidently and clearly present to client groups as directed

Qualification

Event planning experienceExperiential marketing experienceProject coordinationMicrosoft Office proficiencyMultitaskingVerbal communicationWritten communicationTime managementProblem solvingCollaboration

Required

must be able to work hybrid in the Westlake Village (Los Angeles suburb) office 3 days/week and travel as necessary on the West Coast for this role

must have 3 years of event planning / experiential marketing experience

3-5 years of event planning or experiential marketing experience

Highly organized and detail-oriented multitasker with outstanding project coordination, prioritization, problem solving, time management, verbal and written communication skills

Willing to Travel up to 30% including weekends as needed

Ability to work in a fast-paced environment, manage multiple projects at once, and work respectfully with team

Ability to provide strong back-office support, including when the team is traveling, while working in the office or remotely

Proficiency in Microsoft Office: Excel, PowerPoint, Word, Outlook, Teams

Company

Jack Morton Worldwide

Glassdoor4.0

Jack Morton Worldwide is a multinational brand experience agency that offers event marketing, broadcast design, and sponsorship activation. It is a sub-organization of Interpublic Group.

Founded in 1939

Boston, Massachusetts, USA

501-1000 employees