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Educational Media Foundation K-LOVE & Air1 Media Networks · 3 hours ago

Executive Assistant for C-Level

Franklin, TN

Full-time

Onsite

Mid, Senior Level

4+ years exp

Educational Media Foundation K-LOVE & Air1 Media Networks is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. They are seeking an Executive Assistant for C-Level who will manage calendars, handle logistics, and provide outstanding customer service as the main point of contact for inquiries.

Internet RadioMusicPublishingReligion

Responsibilities

Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed

Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process

Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed

Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns

Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive

Prepare materials for Board presentations

Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis

Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements

Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry

Complete other duties as requested by Executive and participate in appropriate regional and national travel as required

Qualification

Executive administrative experienceMicrosoft Office competencyProject management skillsResearch skillsWrittenVerbal communicationProfessional attitudeCommitment to social sectorWillingness to learnInterpersonal skillsFlexibilityAdaptability

Required

Minimum 4 years' executive level administrative experience

Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment

Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry

Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions

Strong project management skills with the ability to manage and deliver on multiple projects concurrently

Strong written and verbal communication and presentation skills

Verbal comprehension, communication, and interpersonal skills in various situations

Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position

Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities

Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems

Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time

Possess a professional attitude, along with a willingness to support ministry and management needs

Demonstrated commitment to the social sector with a passion for our mission and values

A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job

Benefits

Industry leading Medical, Dental & Vision coverage

Short/long term disability and life insurance

Robust 401K with company match

Parental leave with Baby Bonding pay

Generous PTO, holiday and sick pay

Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more

Leadership and Career Development Programs

Company

Educational Media Foundation K-LOVE & Air1 Media Networks

If you're seeking a career where your contributions make a meaningful impact, consider joining Educational Media Foundation (EMF) – a distinctive fusion of ministry and media.

Founded in 1982

Omaha, Nebraska, USA

501-1000 employees